What will sport events look like when they come back?

What will sport events look like when they come back?

The Revival of Endurance Events

by Daphne Kirkwood

The normal hustle and bustle of event production is currently at a complete standstill, which means we are in a precarious spot with only three options: Cancel, postpone, or potentially defer events.

The major problem here is that good event planners spend months — if not an entire year — to plan events. Believe it or not, we don’t just set up some tents and equipment and cross our fingers and hope things run smoothly on event day. There are hundreds if not thousands of hours spent ahead of an event with the planning and marketing of it. There are countless meetings with event hosts, cities, counties, police, vendors, stakeholders, non-profit organizations for volunteers and sponsors — and this is just the icing on the cake.

According to a recent NY Times article, the economics of the endurance-event business make a pandemic particularly problematic. Registration fees produce as much as 80 percent of revenues, and 80 to 90 percent of that money is spent on expenses weeks and months in advance of race day, including purchases of medals, T-shirts and permits. A canceled race owned by a mom-and-pop business that has to issue refunds or deferrals can sink the event or the business, said Rich Harshberger, the chief executive at Running U.S.A., an industry trade group.

Click here to view the NY Times Article

So what is the future of endurance events?

Letting your imagination run wild with the future possibilities of what endurance events will look like is uncanny. The events may be smaller, they may have staggered start times, and nutrition and water stations along the race route may be a thing of the past. Highly coveted race photos may be plagued with participants and staff wearing newly fashionable facial coverings.

What we do know is that there will be new health guidelines, and event directors are all eager to find out what those will be. Social distancing will be key; there will be new directional signage for packet pick-up lines, and the typical personal interaction between volunteers and participants will be foregone. Events may be required to provide Personal Protective Equipment, and post-event food and refreshments may take on an entirely different new look, Participation and spectator numbers may be capped at relatively small numbers and may be limited to certain age groups that are less ‘at risk’.

So when can we expect endurance events to get revved back up?

Depending on the day and which news outlet you use, you will get very different views on when the world will reopen to sporting events, specifically endurance events. Koz Events in the San Diego area, which is a similar sized company as iDaph Events, is running into the same issues and challenges as we are with planning events in the uncertain future. The owner of Koz Events, Carrie Panek,  recently stated in the NY Times Article “I don’t think events like ours will go back anytime soon.” Panek and her husband Tobias both run the company, and they recently laid off five employees, including themselves, so that they could collect unemployment.

New race registrations and revenue have gone to zero. Rescheduling for later in the year has its own problems: There is already an endurance event scheduled for nearly every weekend in San Diego County.

We project that large events and gatherings could take much longer to revive themselves. How large is too large is the question… is 100 people too high of a risk for an endurance event?

According to Bill Gates: “Large gatherings may not be permissible until a vaccine is in place.”

So regardless of when events make a comeback, we know that the revival will be a sweet one. We look forward to the reunion of our endurance event community and all the inspiring people that are in it. Sure, they will look different, but life is full of change; it is inevitable. We are all going through this pandemic together and we will rise again in the same way.

In the meantime, keep taking the best care of yourself that you possibly can, by getting outdoors every day to walk, run and ride your bike. The fitness foundation you are building will be primed and ready to go when events are alive again.

Daphne Kirkwood is a self-made, woman entrepreneur, who meticulously crafts endurance events. Her passion for running, biking and endurance events was ignited nearly nineteen years ago after the birth of her daughter. The emergence of iDaph Events in 2011, originated from her love of organizing, being creative and her innate business prowess. This livelihood has been the light of her life and has sustained her and her two kids and all the other employees and contractors that have been employed by iDaph events for the past nine years.

Source: https://www.nytimes.com/2020/04/21/sports/coronavirus-triathlons-endurance-races.html?smid=em-share

Past iDaph Blogs

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Registration for the Asheville Triathlon is back open!

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Endurance Sports Coalition: How you can help save your local sport community

Endurance Sports Coalition: How you can help save your local sport community

Tell Congress to Save Endurance Sports 

We’re all feeling the impacts of COVID-19 right now and we hope you’re staying safe and healthy. Our world has changed so much in the past few weeks, and despite the steady stream of bad news, some of it is for the better. More people have taken up running and cycling than ever before in such a short time frame.

People of all abilities across the country are focusing on at-home workouts, healthier eating and spending more time being present with their families. When it’s safe to go back outside again there may very well be another boom in endurance sports.

We need your help to reach that point. The endurance sports industry, including the running, cycling, triathlon and obstacle course events you love, has been hit hard by COVID-19. We were some of the first gatherings and events to be cancelled, and depending on when and how the economy restarts, we may be some of the last to be allowed to resume operations. We rely on your registration fees to pay our staff and keep the lights on, allowing us to host the events that keep you fit and deliver crucial economic impact to our area.

Together, we’ve joined forces with over 600 other event organizers and industry members to form the Endurance Sports Coalition. We’re asking Congress to extend additional support to our industry and other long-term impacted businesses, so that we are able to deliver the events you love once it is safe to do so.

Supporting our cause is easy, and it is important that your voice is heard.  Visit https://www.endurancesportscoalition.org/take-action to sign our petition or send a message to your elected officials. Let them know why iDaph Events is so important to you, and how critical it is to ensure that the endurance sports and fitness industry survives this current situation.

We know we are not the only business and industry who is experiencing unprecedented challenges in the wake of this worldwide situation, and we recognized that many of you may be facing hardship yourself. Perseverance, mental grit, and true determination will see us through this - just like it does on the race course.

Thank you for your support,

Daphne Kirkwood, Owner of iDaph Events & Timing

Past iDaph Blogs

Registration for the Asheville Triathlon is back open!

Registration for the Asheville Triathlon is back open!

2020 Asheville Triathlon EVENT CAPPED AT 150! Daph Events is proud to announce that the registration is back open for the Asheville Triathlon! We have also added a new option to the Asheville Triathlon experience, a Virtual & Self-Serve AVL Triathlon event...

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How to turn your running buff into a face mask

How to turn your running buff into a face mask

According to the Center of Disease Control and Prevention (CDC),  there is currently no vaccine to prevent coronavirus disease 2019 (COVID-19). The best way to prevent this illness from spreading is to avoid being exposed to the virus, which is thought mainly to spread from person-to-person.

The CDC states that the virus more likely spreads between people who are in close contact with one another (within 6 feet), through respiratory droplets produced when an infected person coughs, sneezes or talks, and some recent studies have suggested that COVID-19 may be spread by people who are not showing symptoms.

Because of the way coronavirus spreads, the CDC recommends that we wear face masks to cover our mouth and nose when we go out in public. One of our wonderful volunteers - Kristi Wagner - has figured out a way to make a cloth mask out of running buffs! All you need is a buff and hair ties. You can insert a “non-woven cloth” in the middle of the mask like wet tissues that are dried to act as a filter, and a coffee filter was also suggested.

“I made the Buff mask by folding it in a third along the long side, then folding the ends into the middle, after sliding the large hair elastic ties on either end,” says Kristi. “I tucked the ends in around my nose, in the gap between my cheeks. You can also put a coffee filter in before folding.”

These masks should only be used as a last resort when no other masks are available, since they are not N95 standard. But it’s better than nothing! 

Here’s a video by Julie Eigenmann which shows step-by-step instructions: FACEBOOK VIDEO

For the cloth mask: 

  • Cover your mouth and nose with a cloth face cover when around others
  • You could spread COVID-19 to others even if you do not feel sick.
  • Everyone should wear a cloth face cover when they have to go out in public, for example to the grocery store or to pick up other necessities.
  • Cloth face coverings should not be placed on young children under age 2, anyone who has trouble breathing, or is unconscious, incapacitated or otherwise unable to remove the mask without assistance.
  • The cloth face cover is meant to protect other people in case you are infected.
  • Do NOT use a facemask meant for a healthcare worker.
  • Continue to keep about 6 feet between yourself and others. The cloth face cover is not a substitute for social distancing.

Here’s a great link from the Center of Disease Control and Prevention for information on cloth masks, how to make them, clean them and properly wear them: https://www.cdc.gov/coronavirus/2019-ncov/prevent-getting-sick/diy-cloth-face-coverings.html

We hope everyone is staying safe, healthy and sane. We miss all of you! Please continue to check into our website for updates on events and happenings. 

 

Past iDaph Blogs

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Registration for the Asheville Triathlon is back open!

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Tips for road running during coronavirus

Tips for road running during coronavirus

by Stephanie Buss 

When we tackle obstacles, we find hidden reserves of courage and resilience we did not know we had. And it is only when we are faced with failure do we realise that these resources were always there within us. We only need to find them and move on with our lives. ~ A. P. J. Abdul Kalam

Now that our favorite parks and trails are closed due to COVID-19, we need to find more creative ways to get in our run time. Luckily, that is something that running has always taught me: How to overcome obstacles and keep on running.

Personally, I am grateful for the ability to keep running while we are deadling with the effects of coronavirus. That small pocket of time I steal for myself in the morning - before homeschool starts, before I catch up on the news, before reality hits me square in the face - I get one or two blissful hours of just me and my running shoes, and some upbeat music playing in my ears. I love trail running, but since that is not an option anymore, I make my own run routes through my surrounding neighborhoods and take in the scenery. 

However, road running is a lot different than trail running, so I asked some of our Asheville Marathon Ambassadors for tips on what to wear, and road running etiquette. What socks give the most cushion? What shoes will make my knees ache less? Here’s what I found out from four women who are long-time, regular runners: Christine Yablonski, Casey Stephens, Alyssa Brown and Lori Le-Roy-Reimer. 

Road Running Tip #1: Shoes (socks are important too!)

So what’s the first thing everyone mentioned when talking about road running? Shoes! 

Casey Stephens: I wear 361 degree shoes, which support a high arch.

Alyssa Brown: On trail I don’t need this, but on road I need Stability shoes. The Mizuno Wave Inspire are my current shoe.

Lori LeRoy- Reimer: I wear a few different shoes, such as Saucony Freedom, and Brooks Ghost are my go to shoes, I need a heavy cushioned shoe! I also wear men’s for a wider toe box.

Christine Yablonski: Brooks Ghost for road running. I have flat feet and they help support my alignment from my ankles up through my knees. Oh, and I buy wide sizes for the extra room for the toe box. I love Feetures socks as they are cushioned as well.

The right shoe can make all the difference. My knees were really starting to ache until I purchased a new pair of Mizuno Wave Inspires and a new pair of Feetures running socks. Our local running stores are still offering Curbside Pick-up and shipping. Fleet Feet Asheville is offering these services and a virtual 5K training program

Road Running Tip #2: Safety & Road Etiquette 

Of course, staying safe by wearing bright clothing and staying alert is super important as well when you’re running on roads. 

Casey Stephens I’ve been thinking about getting a Nathan SaferRun alarm.

Alyssa Brown: On the road, I run on the left side of the road from traffic so I can jump off the road if cars don’t move over, except in curves where I cross over wherever I’m most visible. I don’t wear two ear buds unless on a deserted road (or I keep volume down) so I can hear cars coming. If someone is coming in both lanes on a two lane road, I jump off the road (because I’ve had cars nearly collide when one moved over for me and didn’t see the car in the other lane). I also wear at least one piece of bright clothing, just got a new orange running shirt! At the behest of my cyclist husband who says I must be visible to cars.

Lori LeRoyo-Reimer: I use Noxgear 360 when it is dark or low light out. I also run with road Id on my shoe. During the day or sunshine I am the girl out there in Fluorescent shirts, the brighter the better!

Christine Yablonski: I always wear neon clothes to protect against cars. I do wear ear buds but the volume is low enough that I can still hear what’s around me. I run on the left side of the road unless I’m on a blind curve or on a long windy mountain side road - then I move to the more visible side/downslope side of the road. I bought a battery powered glo vest that can blink or change colors - I use that on roads where pedestrians wouldn’t be expected. I will wave to oncoming traffic, and if less visible stick my arm out and wave it first, and give “thumbs up thanks” if the drivers take care around me.

Practice social distancing

Running with friends was one of my top ways of staying connected with them, so running alone has been an adjustment. By joining Strava, however, I do have a chance to see what they’re up to, learn new routes, and get a few kudos.

At iDaph we have also started a virtual running group on Fridays starting at 8:30 am. If you own a smartphone, you can download the Google Meet App. Then on Thursdays we will post information to our Facebook and Instagram page on how to to call in. If you’d like to do video during the run, you can click on the provided link. This is just a fun way for us to stay in touch with some of our participants and volunteers, and help eveyrone feel more connected during their run. 

When you are out running, stay safe and give people plenty of room when you’re passing them on the road or trail (a 6-foot space is recommended). I have noticed that people get especially antsy when I’m running towards them, so I give them plenty of space by getting off the trail or moving over on the sidewalk and/or road (just watch for cars). Keep running buddies to 1-2 people, and unless you’re with your partner or someone you live with, it’s best to drive in separate cars and keep a 6-foot space between the two of you.

Just keep running

Running has always helped me through hard times: Moving across the country, my divorce, and now the apocalypse. For me, it has been the very best sport for my sanity and stress relief. Staying active and getting some fresh air is more important than ever during this altered reality we are all facing, and I hope everyone is finding some time to get outside.

“Run when you can, walk if you have to, crawl if you must; just never give up.”
Dean Karnazes

Have more road running tips? Stephanie is the Marketing Coordinator at iDaph Events. Please share your tips with her by emailing stephanie@idaph.net

 

 

Past iDaph Blogs

Registration for the Asheville Triathlon is back open!

Registration for the Asheville Triathlon is back open!

2020 Asheville Triathlon EVENT CAPPED AT 150! Daph Events is proud to announce that the registration is back open for the Asheville Triathlon! We have also added a new option to the Asheville Triathlon experience, a Virtual & Self-Serve AVL Triathlon event...

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Running community stays strong through coronavirus pandemic

Running community stays strong through coronavirus pandemic

Only a week before the event was scheduled to take place, the Asheville Marathon and Half at Biltmore Estate was cancelled due to concerns of spreading the COVID-19 coronavirus and the official proclamation by the City of Asheville, Buncombe County and the State of North Carolina prohibiting any organized group of 100+ persons to assemble. The event was set for March 21 and 22, 2020, and we ran a virtual run in its place.

To say we were disappointed we had to cancel is an understatement. We had almost 2,500 runners signed up; it’s our largest and most expensive event of the year, and a major revenue generator for our business. With runners coming from nearly all 50 states, we knew our participants had made many personal sacrifices and trained on average 4-6 months for these endurance events. This was a one-of-a-kind, bucket list weekend experience for so many of them, and we knew they were deeply disappointed that we had to cancel a little over a week before the event.

At first, we were skeptical about having a virtual run in its place - especially with all of the negative feedback we were getting regarding the sudden and unexpected cancellation.

Then, something amazing happened: 415 runners joined our Asheville Marathon and Half Virtual Run. They ran their full marathons, half marathons and challenge distances all on their own or with friends and family, and photos from all over the U.S. were being posted in Strava. We received photos from an almost empty New York City. Snowy trails from Arkansas. Chalk-colored sidewalks from children who cheered on their mom’s and dad’s. Home-made medals.

These runners had been training hard every week for the past several months to run this event in Asheville; they weren’t going to let a virus stop them from achieving their goals.

Tina Addison from Virginia wrote: “Never done a Half one day and then a Full…Definitely a challenge, but that’s what makes you stronger.. Anne made me my medals. Priceless.” 

 

Bruce Nelson from Arkansas wrote: “It sure was a beautiful spring day here in Eagle River, AK for a virtual 1/2 marathon. The trails at Biltmore may have been more inviting but what the heck, adaptability is the key. Thanks to everyone who joined in and we’ll see you on the trails of Asheville when the dust settles.” 

 

This year’s Asheville Marathon and Half was also a fundraiser for The Leukemia and Lymphoma Society, so for many of our participants this virtual run was a major step in their journey to help find a cure for cancer.

Shirley Mei from New York City, who was running to raise money for cancer through Team in Training, posted: “Not the Backyard To Vineyard Challenge I wanted but I had fun exploring all the New York tourist spots I usually avoid now that the tourists are all gone. After my coach’s warning about weakened immune system after running super long distances and thus would put myself at higher risk for Coronavirus, I made the tough decision it’s wiser I ran the half last weekend and full this weekend instead running both within same weekend. Anyway, most important is I signed up for this race with Team In Training and fundraised for a cure to cancer. The miles are meaningful but the funds raised mean even more. Go Team.”

 

Finn Rigsbee, a Patton High School senior in Morganton, NC, was all set to join the Asheville Marathon and Half when it was cancelled. Instead of giving up on his goal, however, he ran his 26.2 mile race all on his own — his girlfriend riding her bike behind him the whole way, offering encouragement and support.  Click here for the article. 

Race Director Daphne Kirkwood, who was diagnosed with lymphoma nearly two years ago, was so inspired by all of the posts, she ran a half marathon on her own - her first one since her cancer diagnosis. She captured most of the run on her iPhone, sharing encouraging words along the way.

“I ran in solidarity today with all the virtual runners participating in the Asheville Marathon,” said Daphne. “Despite the race being cancelled due to COVID19, the energy, love and spirit of the runners is alive and strong! I felt it and 2 miles into my morning run I knew that running a half marathon today, with all of these runners was what I wanted to do.I have been consistent with my running routine since I was diagnosed with lymphoma almost two years ago. But I haven’t run over 9 miles since then. What your mind believes, it can achieve.”

The coronavirus has forced us to come up with creative and out-the-box options for runners, and it has been heartening for our iDaph team to see how people adapt and make the best of these trying times.

“Today I celebrate with all of you, we are all together in this,” Daphne said. “Running will help us through this tough time we are all in. Keep running. Keep hope. Keep believing. Keep loving.”

 About Asheville Marathon & Half at Biltmore Estate

The Asheville Marathon began 8 years ago with only a marathon option, which sold out quickly in its first year, and again the next year. A nationwide interest in half marathons was becoming popular, so for the 3rd year a half marathon option was added. In the 4th year, the event expanded to two days of races and a half marathon on each day. To add a twist in the 5th year the Backyard to Vineyard Challenge was created, where participants race in the Saturday half and Sunday full. The challenge was very popular and for the 6th anniversary, Backyard to Backyard Challenge was added, where participants run both the Saturday half and the Sunday half.

The Asheville Marathon & Half at Biltmore Estate is held on and run entirely on the grounds of the Biltmore Estate, where runners will wind through paved and packed dirt roads to see hardwood forest, meadows, gardens, and extraordinary views of the Biltmore House and Estate. This is the original Asheville Marathon and first race of its kind to come to Biltmore Estate in Asheville, North Carolina. You can follow our posts on Facebook, Twitter and Instagram.

Past iDaph Blogs

Registration for the Asheville Triathlon is back open!

Registration for the Asheville Triathlon is back open!

2020 Asheville Triathlon EVENT CAPPED AT 150! Daph Events is proud to announce that the registration is back open for the Asheville Triathlon! We have also added a new option to the Asheville Triathlon experience, a Virtual & Self-Serve AVL Triathlon event...

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Update on iDaph Events regarding Coronavirus (COVID-19)

Update on iDaph Events regarding Coronavirus (COVID-19)

COVID-19 Response: iDaph Events Update

Updated at 3/27/2020 at 12:30pm

Due to the latest stay-at-home order, our iDaph Team is not able to return to the iDaph Office in the next couple of weeks. Buncombe County has issued a Stay Home, Stay Safe Supplemental Declaration to the local State of Emergency that went into effect Thursday, March 26, 2020 at 8 p.m. The intent of this supplemental declaration is to further minimize all opportunities for exposure and transmission of COVID-19 across the jurisdiction.

Click here for Declaration

Since iDaph is considered a ‘non-essential’ business, we cannot work at our warehouse until the restriction is lifted. This declaration is valid through Thursday, April 9, 2020, at 6 a.m., but will be regularly reviewed and evaluated which may lead to revision, amendment or extension.

Our team is working from home on limited hours, so please continue to contact us via support@idaph.net. We appreciate everyone’s patience and understanding and we hope everyone stays safe and healthy! 

 

Updated at 3/25/2020 at 8:30 am

 

Please share your journeys with us

We hope you continue to get outside and run, walk, bike — whatever it is that keeps you focused, healthy and happy! It is more important than ever right now to stay positive, and stay active.

Whether you’re cycling on a stationary bike, taking an online yoga class, running on a treadmill or getting outside for a walk or run, please share your photos and posts with us on our Facebook and Instagram pages. We are inspired by you, and we feel others will be inspired as well!

We are continuing to follow CDC guidelines for no gatherings of 10 or more people until at least May 10, 2020. We are hopeful that by the summer and fall, we will be able to continue our events as planned. We will update our blog as we have more information.

Race Director Daphne Kirkwood runs a virtual half marathon in honor of the Asheville Marathon and Half at Biltmore Estate

Race Director Daphne Kirkwood, who was diagnosed with lymphoma nearly two years ago, was so inspired by all of the posts on Strava during the Asheville Marathon and Half Virtual Run, she ran a half marathon on her own (she is currently self-quarantined at her home), and this was her first one since her cancer diagnosis. She captured most of the run on her iPhone, sharing encouraging words along the way.

“I ran in solidarity today with all the virtual runners participating in the Asheville Marathon,” said Daphne. “Despite the race being cancelled due to COVID19, the energy, love and spirit of the runners is alive and strong! I felt it and 2 miles into my morning run I knew that running a half marathon today, with all of these runners was what I wanted to do.I have been consistent with my running routine since I was diagnosed with lymphoma almost two years ago. But I haven’t run over 9 miles since then. What your mind believes, it can achieve.”

Be Inspired, Do something Great. We love you all and thank you for your continued support and encouragement.

Here are updates on upcoming events

 

White Squirrel 5K

Registration for the 2020 White Squirrel 5K and Fun Run has been postponed until further notice. 

Kingfisher Crusher

The 2020 Kingfisher Crusher is cancelled due to coronavirus.

The Asheville Triathlon

Registration to the Asheville Triathlon is temporarily suspended due to concerns of the coronavirus. More updates will be available soon.

Asheville Off Road Series

Registration to the Asheville Off Road Series is temporarily suspended at this time due to the concerns of the coronavirus. More updates will be available soon.

 

Updated at 3/20/2020 at 4:30pm

Coastal Cyclists Spring Century Ride

A message from Coastal Cyclists: After the clear guidance from the governor of South Carolina, President Trump and public health officials, it is imperative that we cancel the Coastal Cyclists Spring Century for 2020. This is sad and disappointing for us, but it is the right thing to do in the face of the global pandemic. Please visit the Spring Century Ride registration site for information on options for your ride entry.

WNC Flyer

We had to make the difficult but necessary decision to temporarily suspend registration to the WNC Flyer on June 7th, 2020 due to uncertainty surrounding the Coronavirus (COVID-19). We will have a final decision on the status of this event on or before April 5th. Until that time, we ask you to please be patient as we continue to gather information and monitor the current situation.

GNAR

A message from The Mountain Community School: We had to make the difficult but necessary decision to cancel the 2020 GNAR event. We are following recommendations to slow the spread of the novel coronavirus.

Please visit the GNAR Registration site for to read a message from the Mountain Community School, and for options regarding your registration. The GNAR registration fees were advertised as nonrefundable, but we would like to extend the opportunity for you to either donate the funds to The Mountain Community School or request a refund.

Thank you for supporting our event and our school. We want to extend to both you and your family health and well-being over the next few months.

Asheville Marathon & Half at Biltmore Estate

The 2020 Event has been cancelled but please check our BLOG POST for continued updates.

Chamber Challenge

Registration for the Chamber Challenge on Friday, May 15th has been temporarily suspended. More updates coming soon.

Tour d’Apple

Registration for the Tour d’Apple has been temporarily suspended at this time. More updates coming soon.

Collier Lilly Ride

Registration for the Collier Lilly Ride for NC Outward Bound School is temporarily suspended. More updates coming soon.

UPDATED 3/16/2020 at 8:30pm

COVID-19 & Event Production turned Upside-Down

As most of you are aware, on Thursday, March 12th at 5pm EST, the City of Asheville, Buncombe County and the State of North Carolina declared a State of Emergency (click here for official proclamation). Due to this state of emergency it is prohibited for any organized group of 50+ persons to assemble. We were full steam ahead with plans, and all of our back-up plans which ranged from B to Z for the Asheville Marathon and Half at Biltmore Estate, which was to take place starting on March 20th thru March 22nd, until we received this message from our city officials. 

On Sunday, March 15th the CDC in accordance with its guidance for large events and mass gatherings, recommends that for the next 8 weeks, organizers (whether groups or individuals) cancel or postpone in-person events that consist of 50 people or more throughout the United States. 

Because of the threat and risk of the COVID19 to our participants, volunteers, vendors and staff, we feel a strong sense of urgency to do our part in protecting our people from possible exposure. We started being proactive when we cancelled our largest event of the year, the Asheville Marathon and Half. It was with heavy hearts that we made that decision - only a week away from the event.  Our staff, non-profit partners, sponsors and volunteers work extremely hard, year-round to make this event happen (along with all our other cycling, swimming and running events, and our clients’ events).

Impact of Event Cancellation –

No one ‘wins’ in an event cancellation.

Cancelling the Asheville Marathon event IS an enormous financial hit for our small business and staff. Although we are not issuing refunds for the event (we had a no refund policy in place already when folks registered for the race, and before COVID19 effected this event). With a week out from the event, expenses have been incurred from the entire year of planning and preparing. Some of those expenses includes: planning expenses, staff time, permits, bibs, shirts, buffs, medals, merchandise, water station snacks and gels, supplies, insurance, equipment, rentals, signs, print materials, deposits for rentals and equipment, the list goes on and on…The revenues that we would receive (our profit) at the event (late ticket sales, merchandise sales, partnership deals, sponsorships owed, etc) will not be received because the event didn’t take place.

Instead, we have set up a virtual run on race weekend and are mailing participants their race swag. This is the very best possible replacement that we can do in our power given the circumstances of the COVID19 and the laws we have to uphold. 

First and foremost, we are runners, cyclists and endurance loving athletes ourselves and we understand the commitment, sacrifices and incredible journeys all our participants go through to prepare themselves for an endurance event, which is why it has made all of these recent business decisions extremely difficult for us.

Impact of Deferrals and Postponements 

Participants are asking us about deferrals and postponements and questioning why we aren’t doing these. At this time, it is unclear whether we will be able to put the Asheville Marathon and Half event on next year or any of our other events this year, so we do not want to promise a deferral or transfer into another event. Also, because SO MANY spring/summer events are postponing to the fall, we anticipate a saturated endurance event market, which will lead to low participant numbers and multiple events happening on the same days. This will furthermore cause frustration to participants.

There is also a great deal of uncertainty of what the permit process, food handling, crowd management, etc will look like when events are permissible again. All things to consider when doing a postponement for a future date. In addition, postponing an event also means that you have an unreasonable expectation for your volunteers, sponsors, host sites, venue, participants and partners to be available and postpone with you to the new date. For all of these reasons we are not an advocate of deferrals or postponements in this uncertain time we are currently in. 

Insurance

We are receiving a lot of questions about our insurance policies and if we have insurance to help cover refunds, revenue losses, event expenses and the possibility of more event closures due to the pandemic. We have two policies: One through USATF and the other through a private insurance company. We have been told by both companies that the policies unfortunately exclude pandemic coverage.

What’s next for iDaph ‘owned’ events… 

We want to let you know that our iDaph Team does have a plan. First, in our Fletcher office, we have instructed our employees to work from home to protect their health and well-being. If employees do come into our office, they are diligently washing their hands and sanitizing work spaces. We will continue to ship out merchandise from our iDaph store and eventually will be mailing out race swag from the Asheville Marathon.

Unfortunately, it has become clear that we will be unable to proceed in the manner of our current business operations that our runners have come to expect at our events, where the safety and security of our runners, volunteers, staff, partners, and spectators are our main concern.

The love of endurance events and creating life-changing and memorable experiences for our partners and community is why we exist.

We have made the difficult, but necessary decision to suspend ticket sales for two of our ‘idaph owned’ upcoming events that are to take place in the nearest future. These events are the Asheville Triathlon on July 19th, and the Asheville Off Road Series on September 20th, until further direction from the US Centers for Disease Control and Prevention (CDC). We are following recommendations that no gatherings with 50 people or more take place for the next eight weeks to slow the spread of the novel coronavirus.

There are so many unknowns at present we thought it best to delay the sale of any additional ticket entries until the situation is clarified. Participants that have already registered have a spot reserved in these two events and if we do need to cancel the event because of the COVID19, we will notify the participants when that information is available. 

In addition, we will delay the opening of any additional future event registration sites for ticket sales, until there is certainty that these fall/winter/spring 2021 events can go on safely for our participants. We also must have certainty that our small business is still viable and that the events are able to continue to take place in the locations that they are being held.

The events on delay from opening registration includes the Trick or Trail and Spooky Sprint, Biltmore Park Turkey Trot, 2021 New Year’s Resolution Run, 2021 Frostbite Races and 2021 Asheville Marathon and Half. We hope that if we are able to continue with these events that you will support them by signing up and joining us. 

Partner Events - ‘non-owned’ iDaph Events

We will continue to service the ‘managed events’ that we partner with as their go-to, professional event planner. We will be a resource for them as they navigate through this tumultuous time and into the future. We are in constant communication with event management professionals in our field as well as insurance companies, health related contacts and city and county officials so that we can make the best decisions for the well-being of the participants and our clients. We are keeping up with all the latest information, resources and publications regarding COVID19 and the impact on special events and will pass this information along to our ‘managed event partners’ as it impacts their events. This is what our business does and will continue to do and offer for those clients. Contact us if you need consulting advice on your event, we are here to help. 

Events that we manage for non-profits and clients in some capacity, which includes event production, consulting, timing, registration, or other custom event production services, will make case-by-case decisions on their process of suspending ticket sales for their events, deferring, postponing, canceling or continuing these events. We will continue to provide updates as we have them regarding our partner events, which are:

WNC Flyer, Tour d’ Apple, Light Up the Night 5K, Firecracker 5K, White Squirrel 5K, Collier Lilly Ride, Spring Century Ride, GNAR, Chamber Challenge, Flight of the Vampire 5K, Kingfisher Crusher, Rock the Quarry, and WCU Mountain Heritage. 

Our Thanks… and take good care friends

We appreciate the love and support from our runners, partners and volunteers, and we thank you for your understanding. We are hopeful that the future will be bright for our business and that we will continue to be able to provide you with the events that you have supported and loved all these years! We want everyone to stay safe and healthy while our world continues to navigate the coronavirus pandemic. After all, without all of you, events won’t be nearly as fun to produce. So take good care of yourself, go outside and run, walk, hike, bike, do yoga at home or outside - practice social distancing but keep doing the things you love to do (just do them differently!). 

Let us also try to find ways to be kind to each other and come together and support one another (and support small businesses of all kinds when possible and safe to do so). 

Please continue to check our website for updates, and our Facebook and Instagram pages. Your continued support means so much to us. 

Stay well friends,

Daphne Kirkwood

iDaph Events Owner

 

Past iDaph Blogs

Registration for the Asheville Triathlon is back open!

Registration for the Asheville Triathlon is back open!

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