Volunteer POSTS
Saturday, AUGUST 1, 2026
Click your name to view information relevant to your post. Please read all details and watch the video links before arriving. If you have questions, please email events@idaph.net.
V1 | Set up + Clean up | Merchandise + Shirts
Stuff Goody bags + Bib pickup (check-in on laptop) - before you run
6:00-8:30am
GPS Coordinates to Post: https://goo.gl/maps/jmj9sBbm8yn6uvLbA
Video for check-in - https://app.box.com/s/a00ue2qi81wm821y18mvifu6vynta9se
Clover (merchandise) - https://app.box.com/s/zv7enf7wuty3cfabps2hj9sv2ovilan9
V2 | Packet Pickup / Hand out Race Shirts
Stuff Goody bags + hand out shirts -- then go run in the race, have fun!
6:00am-8:30am
Grass Field at Patton Park
GPS Coordinates to Post: https://goo.gl/maps/jmj9sBbm8yn6uvLbA
V3 | Set up + Clean up | Check-in + Merchandise
Stuff Goody bags + Bib pickup (check-in on laptop) + assist at merchandise table + with shirt exchanges
6:00-10:00am
GPS Coordinates to Post: https://goo.gl/maps/jmj9sBbm8yn6uvLbA
Video for check-in - https://app.box.com/s/a00ue2qi81wm821y18mvifu6vynta9se
Clover (merchandise) - https://app.box.com/s/zv7enf7wuty3cfabps2hj9sv2ovilan9
V4 | Race Hub Support: Stuff Goody bags + hand out race shirts -- after all runners have started the race, assist with merchandise area/shirt exchanges and keep eyes on the food tent and keep things replenished
6:00am-10:00am
Grass Field at Patton Park | GPS Coordinates to Post: https://goo.gl/maps/jmj9sBbm8yn6uvLbA
Watch Video: Clover (merchandise) - https://app.box.com/s/zv7enf7wuty3cfabps2hj9sv2ovilan9
V7 | Assist with Set up + unwrap and hand out Finisher Medals + Assist with Clean up
6:00am-10:00am
Grass Field at Patton Park | GPS Coordinates to Post: https://goo.gl/maps/jmj9sBbm8yn6uvLbA
V10 | Water Station
7:30am- approx 10:00AM
** CAN I GET ONE OF YOUR CELL PHONE NUMBERS? IN CASE WE NEED TO REACH OTHER? **
Water Station (5k & one mile) - Water Station set up + manage throughout the races, clean up afterwards
Please arrive at 7:30am to meet our iDaph team member, who will deliver supplies to you at the water station location for set up.
Note: You will see the one mile race at 8am and then the 5k will pass by you twice starting at 8:45am. Please bring a portable bluetooth speaker if you have one. It is nice to have some fun music playing at the station!
Park on the side of road on Ochlawaha Drive -- and walk across foot path bridge, take a left and you will see what station supplies ready for you to set up: https://maps.app.goo.gl/HjQAQmwpNC126LV69
GPS Coordinates to Post: https://goo.gl/maps/qZ19gjfCT6UuhHbE6
Video: https://app.box.com/s/5pn2j70tkoduqatdx0ugrmpm4ux904w3
Additional Info:
What do we do at a water station?
You will be filling up water cups, gatorade in cups throughout the race, handing these out to runners, distributing gels and picking up the cups/trash around the station throughout the race.
BRING A BLUETOOTH SPEAKER, PLAY SOME MUSIC! Feel free to decorate your water station and dress up!
How do we set up and serve at our water station?
- You will need to mix the gatorade powder into a 5 gallon container. You will have powder and a stir stick. The Gatorade should be diluted to about ½ of what is suggested on the can! Otherwise it is too sweet! Note; if the lid is too tight of the 5 gallon container the faucet will not work properly.
- You will have a plastic bin that has some water station supplies in it. Look thru that when you arrive so you know what is in there.
- Follow instructions on the easy Quick Guide for set-up and serving.
- There will be safety vests in your water station buckets that you can put on while volunteering if you aren’t in a costume/festive/fun garb.
In case of Emergency - Dial 911, then call/text me to update. In an instance of a runner having a non-emergency injury or wanting to drop out of the race, please call or text me (828) 450-7514, so we can arrange pick-up.
- If you have an AED, please bring it with you to your water station.
It is very important to arrive early to get your cups filled and ready.
- Have a portable speaker? Bring some Music! If you have a portable speaker and want to have music, go for it! The more lively the better.
- What should I bring? Bring layers, check the weather and be prepared, bring a snack, water bottle, sunscreen, bug spray and a COWBELL if you have one!
- The race is RAIN OR SHINE!
Wrapping up and packing up: Please pick up trash - cups and gel and granola bar wrappers within one mile radius of your water station. Stack leftover items together and neatly for pick-up. We will have a truck that will come pick up your stack of leftover items and your supplies when you are finished. Please contact Daphne at (828) 450-7514 when you are about 10-15 minutes away from being ready to have your items picked up so that we can send the truck your way. We don’t want to leave the supplies unattended.
P5a (1 of 3 posts) | Parking at Beverly Hanks Biz Centre Parking Lot
6:30am - 8:35am
Beverly Hanks Biz Centre Parking Lot - 800 Beverly Hanks Ctr, Hendersonville, NC 28792
GPS Coordinates to Post: https://goo.gl/maps/6zqeeB2w3VJe4ESt7
Direct runners to walk from this parking lot to the field.
At 8:35 leave the parking lot and drive to the parking lot near the turnaround on the greenway, then walk to the turnaround. Or you could ride your bike to this location on the course.
P5b (2 of 3 posts) | Course - Turnaround
8:45am-approx 9:30 am
Turnaround on 5k course (when you are done, please remove the turnaround sign and the stickers and any other race signs you see in this area and bring back to the soccer field at Patton Park)
Would recommend that you bring a bluetooth speaker (if you have one) or use your phone to play some music to keep it lively and exciting at the turnaround! 🙂
Turnaround GPS Coordinates to Post: https://goo.gl/maps/jmj9sBbm8yn6uvLbA
Parking Location for you to drive/park near this turnaround: https://app.box.com/s/wkraw6a8ev8zgeacupz03322ayn9bu9u
Video of turnaround location: https://app.box.com/s/0leell75wa8zwde6unisptzohgpwe4ct
P5c (3 of 3 posts) Clean-up
9:45am-10:30am
Return to the race hub and assist with cleaning up the tents, tables, etc.
P6a (1 of 2 posts) | Parking at Patton Park
6:00am - 7:50am
Assist with parking at Patton Park. Let folks know when the lot is filled to go out on Hwy 25, turn left and then left into Beverly Hanks Biz Centre for additional parking. Let folks know where the start/finish is at on the field, where vendors need to go to set up and where to find restrooms, etc. You are an informational source.
At 7:50ish... leave the parking lot and walk to this post. It is close to the start/finish area where the greenway/path meets. Daphne can show you what to do when you arrive at this post. Please ask her to show you.
P6b (2 of 2 posts) | Run Course
8:00am-10:00am
Run course at three way intersection // greenway to path -- DK can show where to set up and what to do when you arrive
P8a (1 of 2 posts) | Parking at Beverly Hanks Biz Centre Parking Lot
6:30am - 8:30am
Beverly Hanks Biz Centre Parking Lot
GPS Coordinates to Post: https://goo.gl/maps/6zqeeB2w3VJe4ESt7
Direct runners to walk from this parking lot to the field.
At 8:50am leave the parking lot and walk over to the soccer field.
P8b (2 of 2 posts) | Hand out finisher medals at the finish line + then assist with clean up
8:35am-10:30am
Hand out finisher medals at the finish line + assist with clean up
V9 | Assist with Set up + Goody Bag stuffing + then before One Mile race starts go out on the Run Course + assist with Clean Up at the race hub
6:30-10:30am
Assist with set up + then at 7:45am walk to the kiosk down the greenway to this post. KIOSK - Run Course Intersection on Oklawaha Greenway | Note the one mile race first and the direction... then the 5k afterwards.
GPS Coordinates to Post: https://goo.gl/maps/gGJrSc8UShvUZSMW6
Additional Info: Look at the signs at the kiosk and ask Daphne to review course with you before you go to your post. Look at course maps on event guide.
