Black Bear Half Volunteer Posts

Volunteer POSTS

RACE WEEKEND: OCTOBER 11th (Bib Pick-up at Oktoberfest) + OCTOBER 12th (RACE DAY AT JACKSON PARK)
Click your name to view information relevant to your post. Please read all details and watch the video links before arriving. If you have questions, please email events@idaph.net.

RACE DAY SUNDAY:

Timeframe at Post: 6:00am-10:00am

Location: Jackson Park | | Merchandise: Assist with Unloading U-Haul truck, Set up Merchandise tent and displays and assist in selling merchandise + handing out App Trilogy medals, shirt exchanges after the race starts, etc.

Watch these videos prior to arrival:

How to process merchandise orders through Clover.

How to hand out race shirts.

RACE DAY SUNDAY: SET UP + MERCH + FLOATER

Timeframe at Post: 6:30am-10:30am

Location: Jackson Park | Assist with Unloading U-Haul truck, Set up Merchandise tent and displays and assist in selling merchandise + handing out App Trilogy medals, shirt exchanges after the race starts, etc.

NOTE: Isabela - if we have a no show on Sunday - we may ask that you 'fill in somewhere' else. Plan to arrive at 6:30am and help with unloading and set up. Jen will let you know if we need to put you in particular areas that are short handed. You may get moved around a bit...

Watch these videos prior to arrival:

How to process merchandise orders through Clover.

How to hand out race shirts.

RACE DAY SUNDAY:

Timeframe at Post: 7:00am-11:00am

Location: Jackson Park | | Merchandise + Finish Line: Set up Merchandise tent and displays and assist in selling merchandise. After the race starts // at approx 8:00am when the packet pickup volunteers come over to help at the merch tent. Move to the finish line and unwrap finisher medals and hand them out to runners. If you have too many volunteers at the finish line (ever) you can rotate back to the merch tent to help. Keep your eye on both spots and see where you are needed the most at various points in the morning.

Watch these videos prior to arrival:

How to process merchandise orders through Clover.

How to hand out race shirts.

RACE DAY SUNDAY: FLOATER // SET UP + TEAR DOWN

Timeframe at Post: 7:00am-11:00am

Location: Jackson Park -- RACE HUB (In main parking lot) | Set up of start/finish areas, merch tents, signage. At race start - help with confetti, At finish help with back up timing and confetti. Float and assist with whatever needed -- handing out medals, parking, vendors, etc.

Assist with Clean up + Tear Down

Timeframe at Post: 8:15am-11:30am

Location: VIP#8 | Course: Jackson Park and Greenway Entrance // Glover Street Intersection

Mile: ..2 at start of race (on road)

mile 12.9 (half) and mile 4.7 (8k)

VIP #8 - Course/Safety / Directional - Course: Jackson Park and Greenway entrance/Glover Street intersection. Runners will stay on road facing traffic on way out, on way back guide them thru cross walk to greenway at Jackson Park

You will arrive at your post after the 8k has already run by // and the half is running by (on Glover Street).

You won't need to do anything when they are running out of the park.

You need to assist when they are coming back into the park so that they get on the path/greenway to head towards the finish.

Video: https://goo.gl/maps/M7ERxroL4WKD9kbp8

GPS Coordinate to Post: https://app.box.com/s/1k7dqwfb8ybhtv5ex7obfhymary71ys0

Timeframe at Post: 8:00am-Noon

Location: V9 (2 of 2 persons) | Course: Kiosk on Greenway - 8k + Half -- at intersection near Kiosk

Very important post. Please know the flow of the 8k and the half marathon courses here! You will see the runners multiple times.

Mile: Half: 2.6 + 5.8 + 7.84 + 11
8k: 2.6 + 2.7

Parking: At Patton Park - run or walk down to post at the Kiosk. The GPS coordinates will help get you to this post! Look at the race signs. https://maps.app.goo.gl/7SZEgzXzPbHjXXng8

Video: https://app.box.com/s/w206vlje0yvz4awmuxxqmrv6ah2y372u

GPS Coordinate to Post: https://goo.gl/maps/8w8Kjr1EFcz5n3Jf7

KIOSK FLOW MAP - https://app.box.com/s/yg1n52v96xjj9ph2ygrl4r4r8ypa64j3

Timeframe at Post: 8:00am-Noon

Location: V9 (1 of 2 persons) | Course: Kiosk on Greenway - 8k split/half will do loops || at the Turn for 8k and Half straight Split

Very important post. Please know the flow of the 8k and the half marathon courses here! You will see the runners multiple times.

Mile: Half: 2.6 + 5.8 + 7.84 + 11
8k: 2.6 + 2.7

Parking: At Patton Park - run or walk down to post at the Kiosk. The GPS coordinates will help get you to this post! Look at the race signs. https://maps.app.goo.gl/7SZEgzXzPbHjXXng8

Video: https://app.box.com/s/k92cam5f3gqx2y7kssa1i1xpvmjb4xgc

GPS Coordinate to Post: https://goo.gl/maps/8w8Kjr1EFcz5n3Jf7

KIOSK FLOW MAP - https://app.box.com/s/yg1n52v96xjj9ph2ygrl4r4r8ypa64j3

Timeframe at Post: 8am-noon

Location: V7 | Course: MAJOR POST - MUST HAVE A VOLUNTEER THAT understands race flow! Sharp person! Intersection of Greenway/7th and turn around for the half marathon (after 1st lap) - by the water station.

Please ask Daphne if you have any questions about this location before race day!

Mile: Half 1.5 + 6.7 + 11.85
8k: 1.5 + 3.56

GPS Coordinate to Post: https://goo.gl/maps/E6NwM6EGvrgqJmbb6

Video: https://app.box.com/s/k7tzowmoot7bxmuf8n6knrtr5ip0u1jt

Signage in your area: https://app.box.com/s/bb4r9utklcjqiw31p69i0nm9apv84401

Flow Map: https://app.box.com/s/d1vsicuxgsal0op2tnp4chvdrfregdzn

Timeframe at Post: 8am-noon

Location: V7 | Course: MAJOR POST - MUST HAVE A VOLUNTEER THAT understands race flow! Sharp person! Intersection of Greenway/7th and turn around for the half marathon (after 1st lap) - by the water station.

Please ask Daphne if you have any questions about this location before race day!

Mile: Half 1.5 + 6.7 + 11.85
8k: 1.5 + 3.56

GPS Coordinate to Post: https://goo.gl/maps/E6NwM6EGvrgqJmbb6

Video: https://app.box.com/s/k7tzowmoot7bxmuf8n6knrtr5ip0u1jt

Signage in your area: https://app.box.com/s/bb4r9utklcjqiw31p69i0nm9apv84401

Flow Map: https://app.box.com/s/d1vsicuxgsal0op2tnp4chvdrfregdzn

Timeframe at Post: 6AM-8:30AM

Location: V98 - (1st post) - PARKING A | Parking Host to 'inner' parking lot near the start/finish area where the portable restroom trailer has been sitting

Video: https://app.box.com/s/jxqlaoyp8jce6av2dp3mdzwqf5iizlgy

GPS Coordinate to Post: https://goo.gl/maps/N8MhcKmAp9Kn5mTP7

2nd POST after you are done with Parking..

Timeframe at Post: 8:30-10:00AM

Location: V98 - (2nd post) | Help by handing out finisher medals at the finish line +/ Bottles of Water

Volunteer Name: Kathy Rogers

Timeframe at Post: 6AM-8:30AM

Location: V99 - (1st post) - PARKING B | Parking Host near parking lot between Mountain Community School lot/ballfields by MCS + The community garden

Mile:

Video: https://app.box.com/s/64044y8igprt29nee3nwiuzjc1xpnqx1

GPS Coordinate to Post: https://goo.gl/maps/SqwCuasSrai2mLTM9

When you are done with parking, move here…

Timeframe at Post: 8:30-10:00AM

Location: V99 - (2nd post) | Help by handing out finisher medals at the finish line +/ Bottles of Water

Volunteer Name: Barry Beavers

Timeframe at Post: 7:30AM-11:30AM

Location: VIP #7 - Directional/Parking: 'Back entrance and exit' to Jackson Park by the Mountain Community School - Glover and Jackson Park Road - direct for parking and advise turning around...

Note: Update from video: We don't need to reserve the parking lot for the market anymore. I would highly encourage this volunteer to let 'vehicular traffic' not affiiliated with the race that they should consider 'turning around' between the hours of 8am-noon -- instead of driving through the park. There will be significant delays if they try to drive through because of the race.

GPS Coordinates: https://goo.gl/maps/66vtovvRrGgGwmGM6

VIDEO: https://app.box.com/s/7qy3wfw180qj0lhu7qa5nihxxlpbq37u

Volunteer Name: Sean Fuller

Timeframe at Post: 6AM-8:30AM

Location: V100 - (1st post) - PARKING C | Parking Directional Host - Chat Jones Memorial Ballfield | 4th and Glover Street (behind the picnic shelter and NC Extension office -- where our first year start and finish line was located)

GPS Coordinate to Post: https://goo.gl/maps/rR99KrPAu2jifhvF7

Video: https://app.box.com/s/ojeeq70hwom29nwaiaxfexo7c72e2877

When you are done with Parking move here…

Timeframe at Post: 8:30-10:00AM

Location: V100 - (2nd post) | Help by handing out finisher medals at the finish line +/ Bottles of Water

Address to your water station:

Water Station #2: Fleet Feet + JAMBAR (Berkeley Park + Oklawaha Greenway)
Half Mileage: 4.25 + 4.30 + 9.4 + 9.45

Time at station - Lead Water Station Manager - must arrive at 8:00am to be on site when the water station supplies are delivered to you. You will have your first runners arriving at approx 8:40ish! You should be finished by approx 11am if not before.
GPS location - https://maps.app.goo.gl/S3eGAhhBJjaK4ggm6
Video - https://app.box.com/s/s89lp20d8qh4q7crybbthor7co5jgy1n
see attached PDF map of location

There will be safety vests in your water station buckets that you can put on while volunteering. You can also wear your company branded apparel at your station!

Race Day: Your water station captain needs to be at your water station to receive all of your water station supplies and to begin all of the set up. It is very important to arrive early to get your cups filled and ready.

Want your own company branded tent? Bring your own tent/tent weights! We do not provide tents at water stations.
We will deliver tables, water containers, cups, water/gatorade/trash cans on race morning.
You can also bring your own boombox/music // decorations // costumes// etc. We HIGHLY recommend wearing something fun or your company logo’d branded items!

3. How do we set up and serve at our water station?

Large version here

You will need to mix the gatorade powder into a 5 gallon container. You will have powder and a stir stick. The Gatorade should be diluted to about ½ of what is suggested on the can! Otherwise it is too sweet! Note; if the lid is too tight of the 5 gallon container the faucet will not work properly.
You will have a plastic bin that has some water station supplies in it. Look thru that when you arrive so you know what is in there.
Follow instructions on the easy Quick Guide for set-up and serving.

In case of Emergency - Dial 911, then call/text me to update. In an instance of a runner having a non-emergency injury or wanting to drop out of the race, please call or text me (828) 450-7514, so we can arrange pick-up.

If you have an AED, please bring with you to have at your water station.

Getting low on water? If you only have one blue water jug left… and there is still a lot of time left in the race, let us know so we can bring you more water! Please do not wait until you have run out of water to let us know that you need more water. It will take us time to get more to you!

Wrapping up and packing up: Please pick up trash - cups and gel and granola bar wrappers within one mile radius of your water station. Stack leftover items together and neatly for pick-up. We will have a box truck that will come pick up your stack of leftover items and your supplies when you are finished. Please contact me (828) 450-7514 when you are about 10-15 minutes away from being ready to have your items picked up so that we can send the truck your way. We don’t want to leave the supplies unattended.

Additional Info

Both races start and finish at the same location, near Shelter 4 at Jackson Park, by the basketball court. The 8k starts at 8:00am and the half marathon starts at 8:20am.
There are bike leads (for both men and women) that will be leading the fastest runners.

We will have a course sweeper for the half marathon! Todd will be leading, and will come back and sweep. Just keep in mind that the HALF MARATHON is a 2 loop course so the sweeper will be coming to you multiple times before you will be able to pack up and leave.

There are portajons near both water stations! Portajons for Water Station #2 will be delivered somewhere in the grass/parking lot area near your station.

Address to your water station:

Water Station #1: Blue Ridge Community College (7th Avenue + Oklawaha Greenway)
Half Mileage: 1.5 + 6.7 + 11.85
8k Mileage: 1.5 + 3.56

Time at station - Lead Water Station Manager - must arrive at 7:30am to be on site when the water station supplies are delivered to you. You will have your first runners arriving at approx 8:05am! You should be finished around 11:30am or before.
GPS location - https://maps.app.goo.gl/SGuCbmZ3Pf2EioD28
Video - https://app.box.com/s/9awt2eux3gyjvwvri9fuukhjinjeadzc

There will be safety vests in your water station buckets that you can put on while volunteering. You can also wear your company branded apparel at your station!

Race Day: Your water station captain needs to be at your water station to receive all of your water station supplies and to begin all of the set up. It is very important to arrive early to get your cups filled and ready.

Want your own company branded tent? Bring your own tent/tent weights! We do not provide tents at water stations.
We will deliver tables, water containers, cups, water/gatorade/trash cans on race morning.
You can also bring your own boombox/music // decorations // costumes// etc. We HIGHLY recommend wearing something fun or your company logo’d branded items!

3. How do we set up and serve at our water station?

Large version here

You will need to mix the gatorade powder into a 5 gallon container. You will have powder and a stir stick. The Gatorade should be diluted to about ½ of what is suggested on the can! Otherwise it is too sweet! Note; if the lid is too tight of the 5 gallon container the faucet will not work properly.
You will have a plastic bin that has some water station supplies in it. Look thru that when you arrive so you know what is in there.
Follow instructions on the easy Quick Guide for set-up and serving.

In case of Emergency - Dial 911, then call/text me to update. In an instance of a runner having a non-emergency injury or wanting to drop out of the race, please call or text me (828) 450-7514, so we can arrange pick-up.

If you have an AED, please bring with you to have at your water station.

Getting low on water? If you only have one blue water jug left… and there is still a lot of time left in the race, let us know so we can bring you more water! Please do not wait until you have run out of water to let us know that you need more water. It will take us time to get more to you!

Wrapping up and packing up: Please pick up trash - cups and gel and granola bar wrappers within one mile radius of your water station. Stack leftover items together and neatly for pick-up. We will have a box truck that will come pick up your stack of leftover items and your supplies when you are finished. Please contact me (828) 450-7514 when you are about 10-15 minutes away from being ready to have your items picked up so that we can send the truck your way. We don’t want to leave the supplies unattended.

Additional Info

Both races start and finish at the same location, near Shelter 4 at Jackson Park, by the basketball court. The 8k starts at 8:00am and the half marathon starts at 8:20am.
There are bike leads (for both men and women) that will be leading the fastest runners.

We will have a course sweeper for the half marathon! Todd will be leading, and will come back and sweep. Just keep in mind that the HALF MARATHON is a 2 loop course so the sweeper will be coming to you multiple times before you will be able to pack up and leave.

There are portajons near both water stations! The portajons for water station #1 are located by the William H. King ballfield (behind the woods where you are located!)

Bike Lead specific info for this race:

Bike Leads - Please plan to meet me at 7:30am on race day at the Volunteer Table so we can all review the bike lead items together for a few minutes!

I would HIGHLY suggest that you pre-ride the course before race day or come EARLY race morning to pre-ride before we meet at 7:30am.

Here is a video I made for the 8k bike leads. Note: The Half Marathon at the kiosk will go straight (where the 8k takes a left). And come back to this kiosk multiple times. Please review course map!

Course Maps: Half is HERE and 8k is HERE

If you have a bike bell, I would suggest that you use it. For the 8k you will be ‘parting the runners’ as you come back on the greenway….

8k lead WOMEN		Reece
8k lead (MEN)		Nate Heaslip
Half Bike Lead (MEN)		Todd Plessel
Half bike lead (WOMEN)		Michael Traxler

Half Sweeper

Todd Plessel

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