South Asheville Turkey Trot Volunteer Posts

Volunteer POSTS

Wednesday, November 25th + Thursday, November 26, 2026
Click your name to view information relevant to your post. Please read all details and watch the video links before arriving. If you have questions, please email events@idaph.net.

WEDNESDAY: 10 a.m.-3:30 p.m.

Location: Trot Shop at Hilton Asheville Biltmore Park, Pisgah Ballroom, 43 Town Square Blvd, Asheville.

Role: Assist with packet pickup + stuffing goody bags + shirts + merch

GPS coordinates: https://maps.app.goo.gl/Qbm5gS56zaDdjxJ86

THURSDAY: 7:30-11:30 a.m.

Post 1: 7:30-8:45 a.m. -- Assist with packet pickup (check in on computer)

Post 2: 8:45 a.m.-11:30 a.m. -- Assist with merch and shirt swaps

GPS coordinates: https://maps.app.goo.gl/Qbm5gS56zaDdjxJ86

THURSDAY: 7:30am-11:30am

Location: 8 Town Square Blvd, Biltmore Park Town Square, Asheville

Post: Assist with check-in at packet pickup on computer + Lock the Trot Shop while Amy is running and come outside to help with medals, food tent, awards.

How to Check-in a Participant Video, Please Watch VIDEO before you arrive to volunteer. Video is HERE

GPS coordinates: https://maps.app.goo.gl/Qbm5gS56zaDdjxJ86

THURSDAY: 6:30am-11:30AM (or earlier)

Location: Start // Finish area in Biltmore Park Town Square (across from Fleet Feet Asheville)

Assist with set up of the start/finish areas + pick out the costume contest winners (with Ian). The winners will need to be selected BEFORE the race. Ask Jen (Volunteer Coordinator) for the costume categories.

During the race you are a 'floater' and will be used on the course if there is a no show volunteer // And/or at the finish area with medals/food/restock water + help with clean up. Please check in with Jen at 8:30-8:45am to see if there are any no show volunteers so that you can fill in for them.

THURSDAY: 6:30am-8:40AM (1st post)

Location: Trot Shop in Biltmore Park Town Square | Hilton Asheville Biltmore Park - Pisgah Ballroom - 43 Town Square Blvd, Asheville, NC 28803

Assist with check-in at packet pickup on computer.

How to Check-in a Participant Video, Please Watch VIDEO before you arrive to volunteer. Video is HERE

Drive, Walk or Ride Bike to the next post....

2nd post -- 8:45am (arrival time) -- until approx 10:30am

Water Station

Interesection of Pinchot and Woodvine

Drive, Jog or Ride Bike to this spot - park on side of HOLT LANE (it is a side street close to these roads)

Time at station - must arrive at 8:30am to set up.
GPS location - https://maps.app.goo.gl/cxMGD7jnUfwuhsL49
Video - https://app.box.com/s/5rpmnfad6dp5bfhj1h6l43cawrgq6n59

Water Station will be utilized 2x! You will be busy!

There will be safety vests in your water station buckets that you can put on while volunteering.
We will deliver tables, water containers, cups, water/gatorade/trash cans on race morning.
We HIGHLY suggest that you bring a portable speaker and play music at this water station so that it is lively and fun throughout the race.

You can also bring your own boombox/music // decorations // costumes// etc. We HIGHLY recommend wearing something fun or your non-profit/company logo’d branded items!

How do we set up and serve at our water station?

Large version here

You will have a plastic bin that has some water station supplies in it. Look thru that when you arrive so you know what is in there.
Follow instructions on the easy Quick Guide for set-up and serving.
In case of Emergency - Dial 911, then call/text me to update. In an instance of a runner having a non-emergency injury or wanting to drop out of the race, please call or text me (828) 450-7514, so we can arrange pick-up.
If you have an AED, please bring with you to have at your water station.
Getting low on water? If you only have one blue water jug left… and there is still a lot of time left in the race, let us know so we can bring you more water! Please do not wait until you have run out of water to let us know that you need more water. It will take us time to get more to you!
Wrapping up and packing up: Please pick up trash - cups and wrappers within one mile radius of your water station. Dump out any leftover water and/or gatorade. Stack everything neatly together for our team to pick these up after the race.

3rd post - 10:30-approx 11:30am

Clean up at the start/finish area back in Biltmore Park Town Square

RACE DAY THURSDAY: 8:30am (arrival time) -- until approx 10:30am

Water Station

Interesection of Pinchot and Woodvine

Drive, Jog or Ride Bike to this spot - park on side of HOLT LANE (it is a side street close to these roads)

Time at station - must arrive at 8:30am to set up.
GPS location - https://maps.app.goo.gl/cxMGD7jnUfwuhsL49
Video - https://app.box.com/s/5rpmnfad6dp5bfhj1h6l43cawrgq6n59

Water Station will be utilized 2x! You will be busy!

There will be safety vests in your water station buckets that you can put on while volunteering.
We will deliver tables, water containers, cups, water/gatorade/trash cans on race morning.
We HIGHLY suggest that you bring a portable speaker and play music at this water station so that it is lively and fun throughout the race.

You can also bring your own boombox/music // decorations // costumes// etc. We HIGHLY recommend wearing something fun or your non-profit/company logo’d branded items!

How do we set up and serve at our water station?

Large version here

You will have a plastic bin that has some water station supplies in it. Look thru that when you arrive so you know what is in there.
Follow instructions on the easy Quick Guide for set-up and serving.
In case of Emergency - Dial 911, then call/text me to update. In an instance of a runner having a non-emergency injury or wanting to drop out of the race, please call or text me (828) 450-7514, so we can arrange pick-up.
If you have an AED, please bring with you to have at your water station.
Getting low on water? If you only have one blue water jug left… and there is still a lot of time left in the race, let us know so we can bring you more water! Please do not wait until you have run out of water to let us know that you need more water. It will take us time to get more to you!
Wrapping up and packing up: Please pick up trash - cups and wrappers within one mile radius of your water station. Dump out any leftover water and/or gatorade. Stack everything neatly together for our team to pick these up after the race.

RACE DAY THURSDAY:

7:30am-8:45am (1st post)

Location: Town Square Blvd., Biltmore Park Town Square, Asheville

Post: Check in at 7 - Assist with crowd control // traffic and directional support at the start line of the race (closer to Fleet Feet area) + answer questions from spectators on where things are located, etc. After done with this post, go to your course marshal location.

GPS coordinates: https://maps.app.goo.gl/rHUV4QouLghKnGi6A

8:45-9:10am (2nd post)

Course Marshall V2 | Stamford and Shenck Parkway (have your car parked near you here so you can hop in and drive to next post) | re-route all traffic right before race starts/for parking starting at 8:50am and when race starts until the majority of the runners have all come thru - you don't need to wait for stragglers - you can leave for next post before 9:10am if it is pretty empty!

Video: https://app.box.com/s/qvssphjetvt25bdfx893v3cn0v8sc29r

GPS coordinates: https://maps.app.goo.gl/TSqFPCABMjxD1HP47

9:12am-10:25am (3rd post)

Course Marshal VIP 2C | Woodvine and Columbine - (note when you leave your Stamford // Shenck Parkway post - you will want to drive the following way to get to your next post (to stay off the race route) - Go left on Schenck Pkwy and take first right on E. Schenck Crest Road, go past YMCA and take a left onto Columbine Road, Follow Columbine thru several intersections until you get to the Columbine/Woodvine intersection. Pull your car over// hop out and assist.

You are turning runners LEFT off of Woodvine onto Columbine... - you are pointing right and the runners are going to the left onto Columbine. Look at course markings on road and sign when you show up.

Video: https://app.box.com/s/008eakfdprw4j58sn4ctnsbcv7usxnvw

GPS coordinates: https://maps.app.goo.gl/eQrK9FiUfoRdyR2K9

RACE DAY THURSDAY:

7:30am-8:45am (1st post)

Location: Town Square Blvd., Biltmore Park Town Square, Asheville

iDaph VIP3a: Assist with set up of food tent area/unwrap finisher medals/organize water next to food tent - at 8:45am, leave to drive to post on course.

GPS coordinates: https://maps.app.goo.gl/rHUV4QouLghKnGi6A

9-10:15am (2nd post)

Course Marshal VIP3b | Pinchot and 1st Red Fox Circle Drive -- You will see the runners twice here! Keep cheering them but remember your priority is to make sure that everyone turns LEFT at the first RED FOX ENTRANCE off of Pinchot.

Note: in the video I say that you turn the runners right, it is your right and their left off of Pinchot onto Red Fox:

Video: https://app.box.com/s/hktyo0nw5kn5wkj313jcbengc1snlng6

GPS coordinates: https://maps.app.goo.gl/37WjVZrmHochYB7M8

V9

RACE DAY THURSDAY:

7am-8:45am (1st post)

Location: Trot Shop in Biltmore Park Town Square | Hilton Asheville Biltmore Park - Pisgah Ballroom - 43 Town Square Blvd, Asheville, NC 28803

Assist with handing out shirts/goody bags

Leave packet pickup at 8:45am and drive or walk to your post.

8:50-9:15am - Course Marshall V9 | Schenk Parkway, Technology Drive and White Ash (4 way intersection) (2nd post)

Direct runners on the course at this intersection, hold traffic/cars as needed. Return to race village after the last runners has gone by and help at finish line handing out finisher medals.

Video showing post location is HERE

GPS Coordinates to Location is HERE

9:15am (or whenever all runners have passed you) until 11am (3rd post)

Finish Line: Hand out finisher medals at finish line and help clean up after the race is over in the start/finish areas.

GPS Coordinates to Location is HERE

V4

RACE DAY THURSDAY:

7am-8:45am (1st post)

Location: Trot Shop in Biltmore Park Town Square | Hilton Asheville Biltmore Park - Pisgah Ballroom - 43 Town Square Blvd, Asheville, NC 28803

Assist with check-in at packet pickup on laptop computer.

How to Check-in a Participant Video, Please Watch VIDEO before you arrive to volunteer. Video is HERE

Leave packet pickup at 8:45am and drive or walk to your post, it is close enough to walk

9:00am-9:55am (2nd post)

Course Marshall V4 | Burnside and Pinchot and Columbine (4 way)

Direct runners on the course at this intersection, hold traffic/cars as needed.

Video showing post location is HERE

GPS Coordinates to Location is HERE

Return to race village after the last runners has gone by and help at finish line either with medals/awards/post race food when done. See where the need is when you arrive.

10:00 am (or whenever all runners have passed you) until 11am (3rd post)

Finish Line: Hand out finisher medals at finish line and help clean up after the race is over.

GPS Coordinates to Location is HERE

Timeframe at Post:

7am until 9:15am (1st post)

Location: FINISH 1 | FINISH AREA: Assist with set up of food tent and unwrap finisher medals

GPS Coordinate to Post: https://maps.app.goo.gl/3KXRUa8eQSPy2A6c7

9:15am until 11am (2nd post)

Location: FINISH 1 | FINISH AREA: Assist with handing out finisher medals and clean up of the finish area outside.

GPS Coordinate to Post: https://maps.app.goo.gl/3KXRUa8eQSPy2A6c7

VIP1

7:00-8:45am (1st post)

Assist with security/crowd control near your 2nd post location (between Hilton and the start/finish areas) - Provide directional support for folks that are asking where the Trot Shop is at this year (registration and bib pickup) it is at a new location at the Hilton in Biltmore Park. And folks wondering where the start/finish is at. Provide directional support. Traffic support in this congested area.

At 8:45am go to your V1b post (have your car near V1b post so that you can drive easily to VIP1c location near the Y)

8:45am-9:10am (2nd post)

Course Marshall V1 - Town Square Blvd., Thefford Street by the Movie Theatre

Video: https://app.box.com/s/g9yhfptfh3bwsz7nevvpcq7z09wjen94

GPS Coordinates: https://maps.app.goo.gl/PAfiKQ81f3JvAzFf7

After done with this post, walk to your 3rd post.

9:12am-10:30am (3rd post)

Traffic/runner directional support at Columbine + E Schenk before REI and near the YMCA (4 way intersection)

Video: https://app.box.com/s/4mo2xe5g9nhqtex07yavz1i0prsiovsr

GPS Coordinates: https://maps.app.goo.gl/MTyzqPjMxXT8c3cz5