Frostbite Races Volunteers

Volunteer POSTS

Sunday, February 16, 2025
Click your name to view information relevant to your post. Please read all details and watch the video links before arriving. If you have questions, please email events@idaph.net.

FRIDAY

Timeframe at Post: 10:30-2:30pm

Location: Friday goody bag stuffing and packet pickup: LPC - 10:30am-2:30pm

Map Link to LPC: https://maps.app.goo.gl/9GemEDVw6RcEKjza6

SUNDAY

Volunteer ID: (Packet pickup (pre-race) with Computer + Merchandise Sales (after) packet pickup ends) | Timeframe at Post: 12:15pm-4:15pm

Location: Packet pickup (pre-race) with Computer + Merchandise Sales (after) packet pickup ends

Video with additional post info: Bib Assignments - https://app.box.com/s/a00ue2qi81wm821y18mvifu6vynta9se

GPS Coordinates to Post: LPC: https://maps.app.goo.gl/9GemEDVw6RcEKjza6

FRIDAY

Timeframe at Post: 10:30-2:30pm (FRIDAY)

Location: Friday goody bag stuffing and packet pickup: LPC - 10:30am-2:30pm

Map Link to LPC: https://maps.app.goo.gl/9GemEDVw6RcEKjza6

SUNDAY

Volunteer ID: (Packet pickup (pre-race) - Shirts and then during race and after help with Shirt Exchange) | Timeframe at Post: 12:15pm-4:15pm

Location: Packet pickup (pre-race) - Shirts and then during race and after help with Shirt Exchange

Video with additional post info: Shirts - https://app.box.com/s/6baqk403aoo362s9uq5sna55i5yavlkq

GPS Coordinates to Post: LPC: https://maps.app.goo.gl/9GemEDVw6RcEKjza6

Volunteer Name: Fleet Feet

Volunteer ID: Water Station #1 (Water Station - 10k - Jackson and Patty's Chapel Road) | Timeframe at Post: 2:00pm-3:15pm

Additional Info: Set up water station, serve water to 10k runners, clean up when finished and bring supplies back to the Lelia Patterson Center - Water Station Guide: https://app.box.com/s/5pn2j70tkoduqatdx0ugrmpm4ux904w3

Video with additional post info: https://app.box.com/s/c3010068d16osmjvzk34tfimlge6zhla

GPS Coordinates to Post: https://maps.app.goo.gl/spMWFD46ggDqpTF96

What do we do at a water station?

You will be filling up water cups, gatorade and/or Untapped Mapleaid in cups throughout the race, handing these out to runners, distributing gels and picking up the cups/trash around the station throughout the race.

How do we set up and serve at our water station?

Large version here

You will need to mix the gatorade powder into a 5 gallon container. Any Untapped MapleIaid gets mixed (one Mapleaid liquid into 1 - 5 gallon container and mix) You will have powder, liquid mapleaid and a stir stick. The Gatorade should be diluted to about ½ of what is suggested on the can! Otherwise it is too sweet! Note; if the lid is too tight of the 5 gallon container the faucet will not work properly.
You will have a plastic bin that has some water station supplies in it. Look thru that when you arrive so you know what is in there.
Follow instructions on the easy Quick Guide for set-up and serving.
There will be safety vests in your water station buckets that you can put on while volunteering if you aren’t in a costume/festive/fun garb.

In case of Emergency - Dial 911, then call/text me to update. In an instance of a runner having a non-emergency injury or wanting to drop out of the race, please call or text me (828) 450-7514, so we can arrange pick-up.

If you have an AED, please bring it with you to your water station.

It is very important to arrive early to get your cups filled and ready.

Have a portable speaker? Bring some Music! If you have a portable speaker and want to have music, go for it! The more lively the better.
What should I bring? Bring layers, check the weather and be prepared, bring a snack, water bottle, sunscreen, bug spray and a COWBELL if you have one!
The race is RAIN OR SHINE!

Wrapping up and packing up: Please pick up trash - cups and gel and granola bar wrappers within one mile radius of your water station. Stack leftover items together and neatly for pick-up. We will have a truck that will come pick up your stack of leftover items and your supplies when you are finished. Please contact Daphne at (828) 450-7514 when you are about 10-15 minutes away from being ready to have your items picked up so that we can send the truck your way. We don’t want to leave the supplies unattended.

Volunteer ID: Water Station #2 (Water Station - 5k + 10k - Hutch Mountain Road + Amble Lane) | Timeframe at Post: 2:15pm-4pm: Amble Lane + Hutch Mountain - items will be dropped off at the station for you on race day

Additional Info: Set up water station, serve drinks to 5k and 10k runners, clean up when finished and bring supplies back to the Lelia Patterson Center -

Water Station Guide: https://app.box.com/s/5pn2j70tkoduqatdx0ugrmpm4ux904w3

Video with additional post info: https://app.box.com/s/267ci74jgazw9xw2phh9mcpmfiiiiy2g

GPS Coordinates to Post: https://maps.app.goo.gl/X4PB9uuFNPWmqjk19

What do we do at a water station?

You will be filling up water cups, gatorade and/or Untapped Mapleaid in cups throughout the race, handing these out to runners, distributing gels and picking up the cups/trash around the station throughout the race.

How do we set up and serve at our water station?

Large version here

You will need to mix the gatorade powder into a 5 gallon container. Any Untapped MapleIaid gets mixed (one Mapleaid liquid into 1 - 5 gallon container and mix) You will have powder, liquid mapleaid and a stir stick. The Gatorade should be diluted to about ½ of what is suggested on the can! Otherwise it is too sweet! Note; if the lid is too tight of the 5 gallon container the faucet will not work properly.
You will have a plastic bin that has some water station supplies in it. Look thru that when you arrive so you know what is in there.
Follow instructions on the easy Quick Guide for set-up and serving.
There will be safety vests in your water station buckets that you can put on while volunteering if you aren’t in a costume/festive/fun garb.

In case of Emergency - Dial 911, then call/text me to update. In an instance of a runner having a non-emergency injury or wanting to drop out of the race, please call or text me (828) 450-7514, so we can arrange pick-up.

If you have an AED, please bring it with you to your water station.

It is very important to arrive early to get your cups filled and ready.

Have a portable speaker? Bring some Music! If you have a portable speaker and want to have music, go for it! The more lively the better.
What should I bring? Bring layers, check the weather and be prepared, bring a snack, water bottle, sunscreen, bug spray and a COWBELL if you have one!
The race is RAIN OR SHINE!

Wrapping up and packing up: Please pick up trash - cups and gel and granola bar wrappers within one mile radius of your water station. Stack leftover items together and neatly for pick-up. We will have a truck that will come pick up your stack of leftover items and your supplies when you are finished. Please contact Daphne at (828) 450-7514 when you are about 10-15 minutes away from being ready to have your items picked up so that we can send the truck your way. We don’t want to leave the supplies unattended.

Volunteer ID: V7a (First Post) (Race Day Packet Pick-up (pre-race) - check in on computer ) | Timeframe at Post: 12:15pm-2:20pm

Additional Info: Help at Packet Pickup until 2:20pm then drive to #2 post BEFORE the races start!

Video with additional post info: Bib Assignments - https://app.box.com/s/a00ue2qi81wm821y18mvifu6vynta9se

GPS Coordinates to Post: LPC: https://maps.app.goo.gl/9GemEDVw6RcEKjza6

SECOND POST

Volunteer ID: V7b (Second Post) (Course Marshall: 5k + 10k) | Timeframe at Post: 2:30pm-4:15pm

Additional Info: Hutch Mountain and Gate to return to the LPC, direct runners to stay on Hutch Mountain and then they return to you and you will guard them against traffic as the runners turn left into gate to return to the LPC

Video with additional post info: https://app.box.com/s/cxvarx7iehrhof0gbi9l2y4nxt02e01h

GPS Coordinates to Post: https://maps.app.goo.gl/B76xK1UWvF8D94Ka9

FIRST POST

Volunteer ID: V1a (First Post) (Course Marshall: One Mile Fun Run) | Timeframe at Post: 1:35pm-2:20pm

Additional Info: Directional Support at the one mile fun run - You will be at the end of the ballfield area where the runners have to do one more lap or go towards finish (someone will be helping at the actual track intersection near you)

GPS Coordinates to Post: https://maps.app.goo.gl/ssSKFKtbCX1THZrj7

SECOND POST

Volunteer ID: V1b (Second Post) (Course Marshall: 5k) | Timeframe at Post: 2:30pm-4:00pm

Location of post: Pittman Road at the 5k Turnaround

GPS Coordinates to Post: https://maps.app.goo.gl/Xm9KsVeJxBP1FJJt5

1st POST

V2a (First Post) (Race Day Packet Pick-up (pre-race on computer) and post race with merch sales) | Timeframe at Post: 12:15pm-2:30pm

Additional Info: Assist with bib pick up - check-in on computer

Video with additional post info: Bib Assignments - https://app.box.com/s/a00ue2qi81wm821y18mvifu6vynta9se

GPS Coordinates to Post: LPC: https://maps.app.goo.gl/9GemEDVw6RcEKjza6

2nd Post

Volunteer ID: V2b (Second Post) (Finish Line: Finisher Medals + Clean up finish area) | Timeframe at Post: 2:30pm-4:15pm

Location: Finish Line

Additional Info: After the race has started, unwrap the medals + then Hand out finisher medals at the finish line for the 5k and 10k -- help clean up at the finish area until your shift if over

GPS Coordinates to Post: LPC: https://maps.app.goo.gl/9GemEDVw6RcEKjza6

1st POST

Volunteer ID: V4a (First Post) (Race Day Packet Pick-up (pre-race) T-Shirts) | Timeframe at Post: 12:30-1:30pm

Location: Inside the LPC Rotunda when finished walk to post

Video with additional post info: Shirts - https://app.box.com/s/6baqk403aoo362s9uq5sna55i5yavlkq

GPS Coordinates to Post: LPC: https://maps.app.goo.gl/9GemEDVw6RcEKjza6

2nd POST

Volunteer ID: V4b (Second Post) (Course Marshall: One Mile Fun Run) | Timeframe at Post: 1:35pm-2:20pm

Additional Info: Direct the kids down to the track and then back up to the finish line (near the gate)

Video with additional post info: https://app.box.com/s/k7oaap15g1ufnopxtgm9lo0uh6gh6y4f

GPS Coordinates to Post: https://maps.app.goo.gl/LFvHQnLPqb5c22M78

3rd POST

Volunteer ID: V4c (Third Post) (Course Marshall: 5k + 10k) | Timeframe at Post: 2:30pm-2:40pm

Location: Course Marshall: 5k + 10k

Additional Info: Post #2 10k/5k - point the runners to head out onto heading out onto Howard Gap Road then move back to post #1

GPS Coordinates to Post: https://maps.app.goo.gl/cBAuTvbCzrvteXQP6

4th POST

Volunteer ID: V4d (Fourth Post) (Course Marshall: 5k + 10k + then help with clean up) | Timeframe at Post: 2:45pm-4:30pm

Location: Course Marshall: 5k + 10k + then help with clean up

Additional Info: Directing runners into the finish area... (helping with vehicular traffic in both spots)This post is near where you were at for 4b -- after your post is slow/done - help clean up at the finish area + inside at the expo -- ask iDaph team where/how to best help

GPS Coordinates to Post: https://maps.app.goo.gl/mTT7DA9U4UQ3MsBJ6

1st POST

Volunteer ID: V5a (First Post) (Race Day Packet Pick-up (pre-race) T-Shirts) | Timeframe at Post: 12:30-1:25pm

Additional Info: Packet Pickup - hand out race shirts - then walk to Post #2 -

Video with additional post info: Shirts - https://app.box.com/s/6baqk403aoo362s9uq5sna55i5yavlkq

GPS Coordinates to Post: LPC: https://maps.app.goo.gl/9GemEDVw6RcEKjza6

2nd Post

Volunteer ID: V5b (Second Post) (Course Marshall: One Mile Fun Run) | Timeframe at Post: 1:30pm-2:20pm

Additional Info: One Mile course at the intersection on the track and then move to next post

Video with additional post info: https://app.box.com/s/r9148qc0izrc4pihtoanymf5owzk2qhp

GPS Coordinates to Post: https://maps.app.goo.gl/kUiYQi4ueMdFRnqR7

3rd Post

Volunteer ID: V5c (Third Post) (Course Marshall 10k) | Timeframe at Post: 2:30pm-3:00pm

Additional Info: Howard Gap + Jackson Road - runners take a right off of Howard Gap onto Jackson - assist them and hold cars from turning into them - need to drive to this post from LPC - when done at this location, drive back to LPC and assist at the finish area and with clean up

GPS Coordinates to Post: https://maps.app.goo.gl/pi98cTFhdQAxTUDM7

4th Post

Volunteer ID: V5d (Fourth Post) (Assist with handing out medals at the finish area and clean up) | Timeframe at Post: 3:05-4:30pm

Additional Info: can help at the finish with clean up until shift is done

GPS Coordinates to Post: LPC: https://maps.app.goo.gl/9GemEDVw6RcEKjza6

1st POST

Volunteer ID: V6a (1st Post) (Course Marshall: One Mile Fun Run) | Timeframe at Post: 1:30pm-2:15pm

Additional Info: at the track area close to the scoreboard directing the kids around the track - drive to your post on the course at 2:15pm so that you are in place when the 5k/10k race starts

Video with additional post info: https://app.box.com/s/mb0n48yrny2q041sjfza37e7526okkki

GPS Coordinates to Post: https://maps.app.goo.gl/8kJ3kWrm3MJ5jJwK8

2nd Post

Volunteer ID: V6b (Second Post) (Course Marshall: 5k + 10k) | Timeframe at Post: 2:20pm-3:30pm

Location: Course Marshall: 5k + 10k

Additional Info: Very Important Post: Howard Gap and Hutch Mountain Road Intersection - Direct the 10k runners straight ahead on Howard Gap, they will go do a loop and then come back to you at mile 4, then they will turn onto Howard Gap Road. You will direct the 5k runners to turn "RIGHT" onto Hutch Mountain Road.

Video with additional post info: https://app.box.com/s/j9r3jb8iwjxtp2n234pycodp2xb772gr

GPS Coordinates to Post: https://maps.app.goo.gl/jbyutWmNhoEjabw39

3rd Post

Volunteer ID: V6c (Third Post) (Clean Up (Finish Area/Bib Pickup area)) | Timeframe at Post: 3:30pm-5:30pm

Additional Info: After you are finished on the course - come back to the LPC and Help with clean-up at the race hub, check in with idaph team and ask how to help

GPS Coordinates to Post: LPC: https://maps.app.goo.gl/9GemEDVw6RcEKjza6

1st POST

Volunteer ID: V8a (1st post) (Assist at the One Mile fun run - Finisher Medals) | Timeframe at Post: 1:30pm-2:15pm

Additional Info: Help with pre-race stretches with Flurry the Penguin, get kids excited, high-fives, create a fun, exciting environment before the race. Help hand out the kids finisher medals to them at finish line. Then drive to post on the course.

GPS Coordinates to Post: LPC: https://maps.app.goo.gl/9GemEDVw6RcEKjza6

2nd Post

Volunteer ID: V8b (2nd post) (Course Marshall 10K) | Timeframe at Post: 2:30-2:45pm

Location: Course Marshall 10K

Additional Info: Howard Gap + Fox Glen + school 4 way intersection - hold any cars when runners are coming down Howard Gap until they pass thru this intersection - you will need to drive to this post, it is not within walking distance

GPS Coordinates to Post: https://maps.app.goo.gl/nmemDHjDPLqtXJcW6

3rd Post

Volunteer ID: V8c (3rd post) (Clean Up (Finish Area/Bib Pickup area)) | Timeframe at Post: 3:00-5:30pm

Additional Info: Drive back to the LPC. Check back in with Jen at Volunteer table and ask how you can help with various areas and with Clean up any boxes/things that can be cleaned up while the race is still happening // help pack up after race is over

GPS Coordinates to Post: LPC: https://maps.app.goo.gl/9GemEDVw6RcEKjza6