Volunteer POSTS
Saturday, September 28, 2024
Click your name to view information relevant to your post. Please read all the details and watch the video links before arriving. If you have questions, please email events@idaph.net.
Parking 1 | 7:00-9:00am
Assignment: Stand on Sky Valley Road + Buck Forest intersection and point and direct runners and vendors to park down Buck Forest road into the parking area.
Parking 2 | 7:00-9:00am
Assignment: Antenna Lot: In 1st // Primary Grass Parking Lot for Vendor/Runner Parking Grass Lot area
Parking 3 | 7:00-9:00am
Assignment: Antenna Lot: In 1st // Primary Grass Parking Lot for Vendor/Runner Parking Grass Lot area
Parking 4 | 7:00-11:00am
Assignment: Direct into Parking Lots from Buck Forest Rd (Buck Forest + Hickory Mountain intersection near start/finish) + During race assist with traffic control as runners go back/forth from the finish to the festival/parking
Parking 5 | 7am-9am
Assignment: On Buck Forest Rd at the intersection of the Picnic Shelter/House - directing cars to continue down to Hickory Mountain Road for parking
Packet Pickup | 6:45am-8:40am | 1st Post (1 of 2)
Assignment: Assist with set up of packet pickup and handing out goody bags, shirts, etc. Leave at 8:40am to walk to water station to set up and prep before runners start at 9am
https://maps.app.goo.gl/3xJ8RdUviAobGHRm8
Water Station #1 | 8:45am-10:45am | 2nd Post (2 of 2)
Assignment: Water Station #1 - Can walk to this post after done with packet pickup. When done at water station, please assist with clean up of water station and come to the race finish line area to assist with clean up.
Additional Notes: The water station supplies will be dropped off at the water station on the course for you.
Video: https://app.box.com/s/zuld0pjp6bkx28jpi7e4dn9e3y59bai1
Map: https://goo.gl/maps/j5yS5gpXbVHJSCbu5
Additional Info:
What do we do at a water station?
You will be filling up water cups, gatorade and/or Untapped Mapleaid in cups throughout the race, handing these out to runners, distributing gels and JAMBARs and picking up the cups/trash around the station throughout the race.
How do we set up and serve at our water station?
Large version Water Station Guide PDF click here
- You will either have Mapleaid Liquid Electrolyte drink or Gatoarde Powder at your station. You will need to mix the gatorade powder into a 5 gallon container. Any Untapped MapleIaid gets mixed (one Mapleaid liquid into 1 - 5 gallon container and mix) You will have powder, liquid mapleaid and a stir stick. The Gatorade should be diluted to about ½ of what is suggested on the can! Otherwise it is too sweet! Note; if the lid is too tight of the 5 gallon container the faucet will not work properly.
- You will have a plastic bin that has some water station supplies in it. Look thru that when you arrive so you know what is in there.
- Follow instructions on the easy Quick Guide for set-up and serving.
- There will be safety vests in your water station buckets that you can put on while volunteering if you aren’t in a costume/festive/fun garb.
Packet Pickup | 6:45am-8:40am | 1st Post (1 of 2)
Assignment: Assist with set up of packet pickup and handing out goody bags, shirts, etc. Leave at 8:40am to walk to water station to set up and prep before runners start at 9am
https://maps.app.goo.gl/3xJ8RdUviAobGHRm8
Water Station #1 | 8:45am-10:45am | 2nd Post (2 of 2)
Assignment: Water Station #1 - Can walk to this post after done with packet pickup. When done at water station, please assist with clean up of water station and come to the race finish line area to assist with clean up.
Additional Notes: The water station supplies will be dropped off at the water station on the course for you.
Video: https://app.box.com/s/zuld0pjp6bkx28jpi7e4dn9e3y59bai1
Map: https://goo.gl/maps/j5yS5gpXbVHJSCbu5
Additional Info:
What do we do at a water station?
You will be filling up water cups, gatorade and/or Untapped Mapleaid in cups throughout the race, handing these out to runners, distributing gels and JAMBARs and picking up the cups/trash around the station throughout the race.
How do we set up and serve at our water station?
Large version Water Station Guide PDF click here
- You will either have Mapleaid Liquid Electrolyte drink or Gatoarde Powder at your station. You will need to mix the gatorade powder into a 5 gallon container. Any Untapped MapleIaid gets mixed (one Mapleaid liquid into 1 - 5 gallon container and mix) You will have powder, liquid mapleaid and a stir stick. The Gatorade should be diluted to about ½ of what is suggested on the can! Otherwise it is too sweet! Note; if the lid is too tight of the 5 gallon container the faucet will not work properly.
- You will have a plastic bin that has some water station supplies in it. Look thru that when you arrive so you know what is in there.
- Follow instructions on the easy Quick Guide for set-up and serving.
- There will be safety vests in your water station buckets that you can put on while volunteering if you aren’t in a costume/festive/fun garb.
Packet Pickup + Merchandise | 6:30am-9:00am | 1st Post (1 of 2)
Assignment: Assist with set up of packet pickup and handing out goody bags, shirts, runner bibs, merchandise sales, etc.
https://maps.app.goo.gl/3xJ8RdUviAobGHRm8
Post #2: Floater 9:00am-10:30am
Floater: Either Back up Finish Line timing with ipad, Awards organization and set up, Merchandise sales, etc - ask Daphne at 9:10am after all the races have started - where help is needed.
Course Marshall | 8:45am-10:45am
Assignment: Course Marshall (Buck Forest, White Pine (new Ruffed Grousse Trail) + Thomas Cemetary intersection - Mile 3.75 and then Mile 8.25 (you will see the runners 2x at this post) - Will need to bring a bike and ride to and from this post. You will be stationed near Water Station #1.
1st time you see runners at mile 3.75: Runners will come down White Pine Trail and need to take a RIGHT on Buck Forest Road.
2nd time you see runners at mile 8.25: Runners will come up Thomas Cemetary and need to take a RIGHT onto Buck Forest Road to head to the finish line.
GPS Coordinates to Post: https://goo.gl/maps/j5yS5gpXbVHJSCbu5
Course Marshall | 8:30am-10:30am
Assignment: Course Marshall - Hickory Mountain Road and Hickory Mountain Loop intersection, turn runners RIGHT up Hickory Mountain Loop (at mile .87) + then go across the trail to the other side of Hickory Mountain Loop (mile 2.2) (where they come down/out of the trail) and turn the runners RIGHT to continue towards Ridgeline Trail. After all the runners have made the turn towards Ridgeline. Sweep and stay behind last runner until Todd or Thomas relieves you...)
GPS Coordinates to Post: https://maps.app.goo.gl/Y5CyGermkRFTubEd8
Post #1: Parking | 6:30am-8:50am (post 1 of 2)
Assignment: Direct into Parking Lots from Buck Forest Rd (Buck Forest + Hickory Mountain intersection near start/finish) + During race assist with traffic control as runners go back/forth from the finish to the festival/parking. Helpful to bring a headlamp and flashlight to assist with the parking.
https://goo.gl/maps/dzV8hk9vr8ujoyiq5
Post #2: Course Marshall | 9:00am-10:30am (post 2 of 2)
Assignment: Course Marshall - will need to bring a bike and ride to and from this post - Jim Branch + Buck Forest (mile 4.5) turn runners to go right up the Jim Branch trail. The runners will be coming down Buck Forest Road, they will need to be turned right to go onto Jim Branch Trail. You will face the runners and point for them to make this turn. There will be a directional arrow at this post.
GPS Coordinates to Post: https://goo.gl/maps/9MBJCHg3s64RGLiPA
Course Marshall | 8:45am-10:45am
Assignment: Course Marshall - Isaac Heath (becomes Locust Trail on google maps) /Hilltop and Lake Imaging Intersection - runners stay straight coming off of Isaac Heath/Locust and head down Hilltop Trail - Mile 5 on the 8.5 mile race = need bike to get here.
Video: https://app.box.com/s/0yrpte92mkm97w0gjzsf9o3hqxq4w6rj
GPS Coordinates to Post: https://goo.gl/maps/XD1Vnv9Zeud1o7gK7
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Post #1: Volunteer Check-in // and if not busy help at Packet pickup: 6:30am-9:00am Volunteer Check-in // Bib Pickup- assist at the volunteer check in table - handing out safety vests, volunteer shirts, checking folks in, giving instructions and info - when not busy assisting volunteers - help at the packet pickup area with handing out shirts + goody bags + merchandise |
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Post #2: Floater 9:00am-10:30am Floater: Either Back up Finish Line timing with ipad, Awards organization and set up, Merchandise sales, etc - ask Daphne at 9:10am after all the races have started - where help is needed. |
Water Station #2 | 8:30am-11:00am
Water Station #2 - Buck Forest/Lower Thomas Cemetary intersection - Directional support and water station: will need to walk to this post - it is one mile from the start/finish area on Buck Forest Road. It is the 2nd water station sign that you see on the route. Not the first water station. You will pass by the 1st water station - just keep walking further down Buck Forest Rd.
Additional Notes: The water station supplies will be dropped off at the water station on the course for you.
Video: https://app.box.com/s/ohdnb606nazsv45i8ilzf6xcz6thveok
Map: https://goo.gl/maps/wJQYgNxqeKtqSk8v9
Additional Info:
What do we do at a water station?
You will be filling up water cups, gatorade and/or Untapped Mapleaid in cups throughout the race, handing these out to runners, distributing gels and JAMBARs and picking up the cups/trash around the station throughout the race.
How do we set up and serve at our water station?
Large version Water Station Guide PDF click here
- You will either have Mapleaid Liquid Electrolyte drink or Gatoarde Powder at your station. You will need to mix the gatorade powder into a 5 gallon container. Any Untapped MapleIaid gets mixed (one Mapleaid liquid into 1 - 5 gallon container and mix) You will have powder, liquid mapleaid and a stir stick. The Gatorade should be diluted to about ½ of what is suggested on the can! Otherwise it is too sweet! Note; if the lid is too tight of the 5 gallon container the faucet will not work properly.
- You will have a plastic bin that has some water station supplies in it. Look thru that when you arrive so you know what is in there.
- Follow instructions on the easy Quick Guide for set-up and serving.
- There will be safety vests in your water station buckets that you can put on while volunteering if you aren’t in a costume/festive/fun garb.
