Volunteer POSTS
Friday, June 14, 2025
Click your name to view information relevant to your post. Please read all details and watch the video links before arriving. If you have questions, please email events@idaph.net.
P1a (1 of 2 posts) | Parking
4:45 - 6:45pm
Beverly Hanks Parking Lot
Parking: Patton Park
GPS Coordinates to Post: https://goo.gl/maps/6zqeeB2w3VJe4ESt7
Video: Reserve parking spots for the HVL Peds office
Get instructions from Daphne when you check in at Soccer Field at Patton Park - if parking gets ‘slow’ you can come over to the race hub area and we can find things for you to help with over there!
P1b (2 of 2 posts) | Finish Area
6:45 - 8:30pm
Finish Line - Patton Park field
GPS Coordinates to Post: https://goo.gl/maps/jmj9sBbm8yn6uvLbA
Get instructions when you arrive.
V1 | Run Course
5:30 - 8:00pm
KIOSK - Run Course Intersection on Oklawaha Greenway | Note the one mile race first and the direction... then the 5k afterwards.
Parking: Patton Park
GPS Coordinates to Post: https://goo.gl/maps/gGJrSc8UShvUZSMW6
Additional Info: Look at the signs at the kiosk - ask Daphne for input (straight, left around Kiosk and then the return (look at course maps together before you go to your post)
V2a (1 of 2 posts) | Bib Pickup/Registration/Merchandise/ Finish Line
4:30 - 6:30pm
Grass Field at Patton Park
Parking: Patton Park or Beverly Hanks Center next door
GPS Coordinates to Post: https://goo.gl/maps/jmj9sBbm8yn6uvLbA
Additional Info: Assist with bib pickup, merchandise and then at the finish // as needed!
Video for check-in - https://app.box.com/s/a00ue2qi81wm821y18mvifu6vynta9se
Clover (merchandise) - https://app.box.com/s/zv7enf7wuty3cfabps2hj9sv2ovilan9
V2b (2 of 2 posts) | Run Course
6:45 - 8:00pm
Turnaround on 5k course - exact location to be given prior to race day (will need to walk or ride bike to post location) - leave signs up for the race next day
Parking: https://goo.gl/maps/RuvgyPi8HHwoM2yR9
GPS Coordinates to Post: https://goo.gl/maps/bQomYBKafYbBYaRd9
Video: https://app.box.com/s/wkraw6a8ev8zgeacupz03322ayn9bu9u
Additional Info: https://app.box.com/s/0leell75wa8zwde6unisptzohgpwe4ct
W1 | Water Station
5:45 PM - 8:00
Water Station (5k & one mile) - (would be helpful in 2024 if this person could pick up supplies and take them down to the area and bring back) we will drop off the supplies pre-race down by the Kiosk for you to set up. You will want to park at Patton Park and walk down to this post. Please arrive a few minutes early to get set up.
Parking: Patton Park or Beverly Hanks Center next door
GPS Coordinates to Post: https://goo.gl/maps/qZ19gjfCT6UuhHbE6
Video: https://app.box.com/s/5pn2j70tkoduqatdx0ugrmpm4ux904w3
Additional Info:
What do we do at a water station?
You will be filling up water cups, gatorade and/or Untapped Mapleaid in cups throughout the race, handing these out to runners, distributing gels and picking up the cups/trash around the station throughout the race.
How do we set up and serve at our water station?
- You will need to mix the gatorade powder into a 5 gallon container. Any Untapped MapleIaid gets mixed (one Mapleaid liquid into 1 - 5 gallon container and mix) You will have powder, liquid mapleaid and a stir stick. The Gatorade should be diluted to about ½ of what is suggested on the can! Otherwise it is too sweet! Note; if the lid is too tight of the 5 gallon container the faucet will not work properly.
- You will have a plastic bin that has some water station supplies in it. Look thru that when you arrive so you know what is in there.
- Follow instructions on the easy Quick Guide for set-up and serving.
- There will be safety vests in your water station buckets that you can put on while volunteering if you aren’t in a costume/festive/fun garb.
In case of Emergency - Dial 911, then call/text me to update. In an instance of a runner having a non-emergency injury or wanting to drop out of the race, please call or text me (828) 450-7514, so we can arrange pick-up.
- If you have an AED, please bring it with you to your water station.
It is very important to arrive early to get your cups filled and ready.
- Have a portable speaker? Bring some Music! If you have a portable speaker and want to have music, go for it! The more lively the better.
- What should I bring? Bring layers, check the weather and be prepared, bring a snack, water bottle, sunscreen, bug spray and a COWBELL if you have one!
- The race is RAIN OR SHINE!
Wrapping up and packing up: Please pick up trash - cups and gel and granola bar wrappers within one mile radius of your water station. Stack leftover items together and neatly for pick-up. We will have a truck that will come pick up your stack of leftover items and your supplies when you are finished. Please contact Daphne at (828) 450-7514 when you are about 10-15 minutes away from being ready to have your items picked up so that we can send the truck your way. We don’t want to leave the supplies unattended.
V3 | Bib Pickup/Registration/Merchandise - needs to be comfortable using a computer for checking in + Finish Line hand out medals/assist with clean up
4:30 - 8:00pm
Grass Field at Patton Park
Parking: Patton Park or Beverly Hanks Center next door
GPS Coordinates to Post: https://goo.gl/maps/jmj9sBbm8yn6uvLbA
Video for check-in - https://app.box.com/s/a00ue2qi81wm821y18mvifu6vynta9se
Clover (merchandise) - https://app.box.com/s/zv7enf7wuty3cfabps2hj9sv2ovilan9
Set up + Clean up | Merchandise + Bib Pickup + Shirts - Assist with set up + random assistance throughout the race (float) + clean up
3:30 - 7:30pm
Parking: Patton Park parking area
GPS Coordinates to Post: https://goo.gl/maps/jmj9sBbm8yn6uvLbA
Video for check-in - https://app.box.com/s/a00ue2qi81wm821y18mvifu6vynta9se
Clover (merchandise) - https://app.box.com/s/zv7enf7wuty3cfabps2hj9sv2ovilan9
