Volunteer POSTS
Saturday, June 14, 2025
Click your name to view information relevant to your post. Please read all details and watch the video links before arriving. If you have questions, please email events@idaph.net.
V1 | Set up + Clean up | Merchandise + Shirts
Stuff Goody bags + Set up merchandise/support at merch //help with merch and handing out shirts before and after you run
6:00-10:00am
Parking is here: Patton Park - E. Clairmont Drive - GPS Coordinates to Post: https://maps.app.goo.gl/pDojBsbxeUQUkAP77
GPS Coordinates to Post: https://goo.gl/maps/jmj9sBbm8yn6uvLbA
Video for check-in - https://app.box.com/s/a00ue2qi81wm821y18mvifu6vynta9se
Clover (merchandise) - https://app.box.com/s/zv7enf7wuty3cfabps2hj9sv2ovilan9
V2 | Packet Pickup / Food Tent
Stuff Goody bags + hand out shirts -- after all runners have started - go assist at the food tent with helping to hand out snacks/water and keep things replenished
6:00am-10:00am
Grass Field at Patton Park
Parking is here: Patton Park - E. Clairmont Drive - GPS Coordinates to Post: https://maps.app.goo.gl/pDojBsbxeUQUkAP77
GPS Coordinates to Post: https://goo.gl/maps/jmj9sBbm8yn6uvLbA
V3 | Set up + Clean up | Check-in + Merchandise
Stuff Goody bags + Bib pickup (check-in on laptop) + assist at merchandise table
6:00-10:00am
Parking is here: Patton Park - E. Clairmont Drive - GPS Coordinates to Post: https://maps.app.goo.gl/pDojBsbxeUQUkAP77
GPS Coordinates to Post: https://goo.gl/maps/jmj9sBbm8yn6uvLbA
Video for check-in - https://app.box.com/s/a00ue2qi81wm821y18mvifu6vynta9se
Clover (merchandise) - https://app.box.com/s/zv7enf7wuty3cfabps2hj9sv2ovilan9
V4 | Stuff Goody bags + Bib pickup (check-in on laptop) + then AFTER race starts help with handing out dog bowls at finish line to finishers
6:00am-10:00am
Grass Field at Patton Park
Parking is here: Patton Park - E. Clairmont Drive - GPS Coordinates to Post: https://maps.app.goo.gl/pDojBsbxeUQUkAP77
GPS Coordinates to Post: https://goo.gl/maps/jmj9sBbm8yn6uvLbA
Video for check-in - https://app.box.com/s/a00ue2qi81wm821y18mvifu6vynta9se
V10a (1 of 2 posts) | Set up + Stuff goody bags
6:00am-7:30am
Grass Field at Patton Park
Parking is here: Patton Park - E. Clairmont Drive - GPS Coordinates to Post: https://maps.app.goo.gl/pDojBsbxeUQUkAP77
GPS Coordinates to Post: https://goo.gl/maps/jmj9sBbm8yn6uvLbA
Video for check-in - https://app.box.com/s/a00ue2qi81wm821y18mvifu6vynta9se
At 7:30am walk or drive to water station (2nd post) and get set up...
V10b (2 of 2 posts) | Water Station
7:30am-10:30AM
Water Station (5k & one mile) - Water Station set up + manage throughout the races, clean up afterwards
Please arrive at 7:30am to meet our iDaph team member, who will deliver supplies to you at the water station location for set up.
Note: You will see the one mile race at 8am and then the 5k will pass by you twice starting at 8:45am. Please bring a portable bluetooth speaker if you have one. It is nice to have some fun music playing at the station!
Park on the side of road on Ochlawaha Drive -- and walk across foot path bridge, take a left and you will see what station supplies ready for you to set up: https://maps.app.goo.gl/HjQAQmwpNC126LV69
GPS Coordinates to Post: https://goo.gl/maps/qZ19gjfCT6UuhHbE6
Video: https://app.box.com/s/5pn2j70tkoduqatdx0ugrmpm4ux904w3
Additional Info:
What do we do at a water station?
You will be filling up water cups, gatorade and/or Untapped Mapleaid in cups throughout the race, handing these out to runners, distributing gels and picking up the cups/trash around the station throughout the race.
How do we set up and serve at our water station?
- You will need to mix the gatorade powder into a 5 gallon container. You will have powder and a stir stick. The Gatorade should be diluted to about ½ of what is suggested on the can! Otherwise it is too sweet! Note; if the lid is too tight of the 5 gallon container the faucet will not work properly.
- You will have a plastic bin that has some water station supplies in it. Look thru that when you arrive so you know what is in there.
- Follow instructions on the easy Quick Guide for set-up and serving.
- There will be safety vests in your water station buckets that you can put on while volunteering if you aren’t in a costume/festive/fun garb.
In case of Emergency - Dial 911, then call/text me to update. In an instance of a runner having a non-emergency injury or wanting to drop out of the race, please call or text me (828) 450-7514, so we can arrange pick-up.
- If you have an AED, please bring it with you to your water station.
It is very important to arrive early to get your cups filled and ready.
- Have a portable speaker? Bring some Music! If you have a portable speaker and want to have music, go for it! The more lively the better.
- What should I bring? Bring layers, check the weather and be prepared, bring a snack, water bottle, sunscreen, bug spray and a COWBELL if you have one!
- The race is RAIN OR SHINE!
Wrapping up and packing up: Please pick up trash - cups and gel and granola bar wrappers within one mile radius of your water station. Stack leftover items together and neatly for pick-up. We will have a truck that will come pick up your stack of leftover items and your supplies when you are finished. Please contact Daphne at (828) 450-7514 when you are about 10-15 minutes away from being ready to have your items picked up so that we can send the truck your way. We don’t want to leave the supplies unattended.
V12a (1 of 2 posts) | Set up + Stuff goody bags
6:00am-7:30am
Grass Field at Patton Park
Parking is here: Patton Park - E. Clairmont Drive - GPS Coordinates to Post: https://maps.app.goo.gl/pDojBsbxeUQUkAP77
GPS Coordinates to Post: https://goo.gl/maps/jmj9sBbm8yn6uvLbA
Video for check-in - https://app.box.com/s/a00ue2qi81wm821y18mvifu6vynta9se
At 7:30am walk or drive to water station (2nd post) and get set up...
V12b (2 of 2 posts) | Water Station
7:30am-10:30AM
Water Station (5k & one mile) - Water Station set up + manage throughout the races, clean up afterwards
Please arrive at 7:30am to meet our iDaph team member, who will deliver supplies to you at the water station location for set up.
Note: You will see the one mile race at 8am and then the 5k will pass by you twice starting at 8:45am. Please bring a portable bluetooth speaker if you have one. It is nice to have some fun music playing at the station!
Park on the side of road on Ochlawaha Drive -- and walk across foot path bridge, take a left and you will see what station supplies ready for you to set up: https://maps.app.goo.gl/HjQAQmwpNC126LV69
GPS Coordinates to Post: https://goo.gl/maps/qZ19gjfCT6UuhHbE6
Video: https://app.box.com/s/5pn2j70tkoduqatdx0ugrmpm4ux904w3
Additional Info:
What do we do at a water station?
You will be filling up water cups, gatorade and/or Untapped Mapleaid in cups throughout the race, handing these out to runners, distributing gels and picking up the cups/trash around the station throughout the race.
How do we set up and serve at our water station?
- You will need to mix the gatorade powder into a 5 gallon container. You will have powder and a stir stick. The Gatorade should be diluted to about ½ of what is suggested on the can! Otherwise it is too sweet! Note; if the lid is too tight of the 5 gallon container the faucet will not work properly.
- You will have a plastic bin that has some water station supplies in it. Look thru that when you arrive so you know what is in there.
- Follow instructions on the easy Quick Guide for set-up and serving.
- There will be safety vests in your water station buckets that you can put on while volunteering if you aren’t in a costume/festive/fun garb.
In case of Emergency - Dial 911, then call/text me to update. In an instance of a runner having a non-emergency injury or wanting to drop out of the race, please call or text me (828) 450-7514, so we can arrange pick-up.
- If you have an AED, please bring it with you to your water station.
It is very important to arrive early to get your cups filled and ready.
- Have a portable speaker? Bring some Music! If you have a portable speaker and want to have music, go for it! The more lively the better.
- What should I bring? Bring layers, check the weather and be prepared, bring a snack, water bottle, sunscreen, bug spray and a COWBELL if you have one!
- The race is RAIN OR SHINE!
Wrapping up and packing up: Please pick up trash - cups and gel and granola bar wrappers within one mile radius of your water station. Stack leftover items together and neatly for pick-up. We will have a truck that will come pick up your stack of leftover items and your supplies when you are finished. Please contact Daphne at (828) 450-7514 when you are about 10-15 minutes away from being ready to have your items picked up so that we can send the truck your way. We don’t want to leave the supplies unattended.
P5a (1 of 2 posts) | Parking at Beverly Hanks Biz Centre Parking Lot
6:30am - 8:35am
Beverly Hanks Biz Centre Parking Lot
GPS Coordinates to Post: https://goo.gl/maps/6zqeeB2w3VJe4ESt7
Reserve parking spots for the HVL Peds office + Methadone clinic
Direct runners to walk from this parking lot to the field. Ensure that no cars park at the HVL Peds office or Recovery Center
At 8:35 leave the parking lot and drive to the parking lot near the turnaround on the greenway. Walk to post nearby down the greenway.
P5b (2 of 2 posts) | Course - Turnaround
8:45am-10:00am
Turnaround on 5k course (when you are done, please remove the turnaround sign and the stickers and any other race signs you see in this area and bring back to the soccer field at Patton Park)
Turnaround GPS Coordinates to Post: https://goo.gl/maps/jmj9sBbm8yn6uvLbA
Parking Location for you to drive/park near this turnaround: https://app.box.com/s/wkraw6a8ev8zgeacupz03322ayn9bu9u
Video of turnaround location: https://app.box.com/s/0leell75wa8zwde6unisptzohgpwe4ct
P6a (1 of 2 posts) | Parking at Patton Park
6:00am - 7:50am
Assist with parking at Patton Park. Let folks know when the lot is filled to go out on Hwy 25, turn left and then left into Beverly Hanks Biz Centre for additional parking. Let folks know where the start/finish is at on the field, where vendors need to go to set up and where to find restrooms, etc. You are an informational source.
Parking and your post detail is here: Patton Park - E. Clairmont Drive - GPS Coordinates to Post: https://maps.app.goo.gl/pDojBsbxeUQUkAP77
At 7:50ish... leave the parking lot and walk to this post. It is close to the start/finish area where the greenway/path meets. Daphne can show you what to do when you arrive at this post. Please ask her to show you.
P6b (2 of 2 posts) | Run Course
8:00am-10:00am
Run course at three way intersection // greenway to path -- DK can show where to set up and what to do when you arrive
V7 - Food Tent
6:30-10:30am
Assist with set up of food tent/drinks and keep it stocked and organized throughout the race + assist with set up of the tents/finish area and then clean up at the end
Parking is here: Patton Park - E. Clairmont Drive - GPS Coordinates to Post: https://maps.app.goo.gl/pDojBsbxeUQUkAP77
GPS Coordinates to Post: https://goo.gl/maps/jmj9sBbm8yn6uvLbA
P8a (1 of 2 posts) | Parking at Beverly Hanks Biz Centre Parking Lot
6:30am - 8:50am
Beverly Hanks Biz Centre Parking Lot
GPS Coordinates to Post: https://goo.gl/maps/6zqeeB2w3VJe4ESt7
Reserve parking spots for the HVL Peds office + Recovery clinic
Direct runners to walk from this parking lot to the field. Ensure that no cars park at the HVL Peds office or Recovery Center
At 8:50am leave the parking lot and walk over to the soccer field.
P8b (2 of 2 posts) | Finish Area at Soccer Field
9:00am-10:30am
Hand out finisher dog bowls at the finish line + assist with clean up
V9 | Set up + then Run Course
7:00am-10:00am
Assist with set up + then at 7:45am walk to the kiosk down the greenway to this post. KIOSK - Run Course Intersection on Oklawaha Greenway | Note the one mile race first and the direction... then the 5k afterwards.
Parking: Patton Park - E. Clairmont Drive - GPS Coordinates to Post: https://maps.app.goo.gl/pDojBsbxeUQUkAP77
GPS Coordinates to Post: https://goo.gl/maps/gGJrSc8UShvUZSMW6
Additional Info: Look at the signs at the kiosk and ask Daphne to review course with you before you go to your post. Look at course maps on event guide.
